Disaster Relief Appropriations Act-Emergency Food Assistance Program (Administrative Costs)

To help supplement the diets of low-income persons impacted by Hurricane Sandy by making funds available to States for processing, storage and distribution costs incurred by State agencies and local organizations, such as soup kitchens, food banks, and food pantries, including faith-based organizations.


Agency - Department of Agriculture

Established in 1862, the Department of Agriculture serves all Americans through anti-hunger efforts, stewardship of nearly 200 million acres of national forest and rangelands, and through product safety and conservation efforts. The USDA opens markets for American farmers and ranchers and provides food for needy people around the world.

Office - See Regional Agency Offices.

Mid Atlantic Regional Office
Northeast Regional Office.


Program Accomplishments

Not Applicable.

Uses and Use Restrictions

Administrative funds were provided to impacted State agencies to cover administrative costs incurred at the State and local level while providing emergency food assistance due to Hurricane Sandy and to replace administrative resources that were diverted for Hurricane Sandy relief.

Funds may only be used for approved administrative expenses, and the State agency is required to pass-through at least 40 percent of the funds to emergency feeding organizations or expend such funds on their behalf.

In addition, the States must match, either in cash or in-kind, the amount of administrative funds not passed-through to emergency feeding organizations.

States may choose sites that distribute to low-income households and/or congregate sites that provide meals to the needy.

Allowable costs include nutrition education, warehousing, food delivery, participate certification, and other administrative costs.



Eligibility Requirements

Applicant Eligibility

State agencies that are designated as distributing agencies by the Governor or other appropriate State executive authority may receive these administrative funds to support the distribution of USDA Foods to low-income persons.

Beneficiary Eligibility

Public or private non-profit organizations, such as food banks, food pantries, and soup kitchens, which provide food assistance to low-income persons.

Credentials/Documentation

State agencies and local organizations are required to document their use of the administrative funds, and only those administrative costs permitted under OMB Circular No. A-87 for State and local governments will be allowed. Local agencies may be required to document their non-profit status. OMB Circular No. A-87 applies to this program. OMB Circular No. A-87 applies to this program.

Aplication and Award Process

Preapplication Coordination

An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Environmental impact information is not required for this program.

This program is eligible for coverage under E.O.

12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110.

Award Procedures

Awards were made to the States affected by Hurricane Sandy, as evidenced by major disaster declarations and eligibility for individual assistance by the Federal Emergency Management Agency (FEMA). One-half of the TEFAP supplemental funding was allocated to States based on the population of counties that received major disaster declarations from FEMA, and one-half of funding was allocated to States based on the population of counties eligible for individual disaster assistance from FEMA. Under the Disaster Relief Appropriations Act, 2013 (P.L. 113-2, the "Act"), USDA was able to allocate the money without regard to the statutory formula used to allocate TEFAP administrative funds were provided through the regular appropriations process. The funds were provided as USDA Foods under 10.591. However, State agencies had the opportunity to convert any or all of their allocation to administrative funds under this CFDA number, provided the States can show sufficient justification for making this conversion. The justification needed to include a proposal for how the supplemental administrative funds would be allocated within the State, and the types of administrative expenses for which the funds would be spent.

Deadlines

Not Applicable.

Authorization

Emergency Food Assistance Act of 1983, Sections 204 and 209, Public Law 98-8, 97 Stat. 35, 7 U.S.C 7508; Federal Supplemental Compensation Act of 1982 Amendments, Section 2, as amended, Public Law 98-92, 97 Stat. 608; Food Security Act of 1985, as amended, Section 1569, Public Law 99-198, 99 Stat. 1354; Public Law 100-77, 101 Stat. 536; Public Law 100-435, 102 Stat. 1647; Public Law 101-624, 104 Stat. 3359; Public Law 104-193, 110 Stat. 2105; Public Law 104-127, 110 Stat. 1029; Public Law 107-171, 116 Stat. 330; Public Law 110-246, 122 Stat. 1882; Disaster Relief Appropriations Act, Public Law 113-2.

Range of Approval/Disapproval Time

Not Applicable.

Appeals

Not Applicable.

Renewals

Federal/State agreements in effect for the administration of TEFAP are sufficient for funds received through the Hurricane Sandy supplemental, and are ongoing and amended as necessary. Local organizations receiving administrative funds must have an agreement with the State agency or with another local organization participating in the program. Such agreements are ongoing and amended as necessary.

Assistance Considerations

Formula and Matching Requirements

Statutory Formula: Title Agriculture, Chapter Chapter 7, Part Part 251.3. Percent: 100 percent. States are required to pass-through to emergency feeding organizations at least 40 percent of the administrative funds allocated to the State.
Matching Requirements: Percent: 100.%. Matching Requirements: Percent: 100 percent. States are required to pass-through to emergency feeding organizations at least 40 percent of the administrative funds allocated to the State. States are required to match, either as cash or in-kind, 100 percent of the administrative funds not passed-through to emergency feeding organizations.
This program does not have MOE requirements.

Length and Time Phasing of Assistance

Funds are provided through the electronic transfer system as they are needed for actual expenditures on a fiscal year basis. Any funds which are made available through the initial allocation or a subsequent reallocation that are not used are turned back to the Federal government. Method of awarding/releasing assistance: by letter of credit. Method of awarding/releasing assistance: quarterly.

Post Assistance Requirements

Reports

No program reports are required.

Quarterly and annual financial reports are made on FNS-667, separately from the funds received under the regular appropriations process.

Progress reports are not applicable.

No expenditure reports are required.

No performance monitoring is required.

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.

Records

Normal records accounting for receipts and dispersal"s; retention required for 3 years following the close of the fiscal year or until any outstanding audit, claim, or litigation is settled.

Financial Information

Account Identification

12-3507-0-1-605.

Obigations

(Salaries) FY 12 Not Available(Exp: Program not authorized); FY 13 est $1,097,000; and FY 14 Estimate Not Available(Exp: Funds must be obligated in FY 13) - Awards have not been made available in prior fiscal years under this CFDA number.

The assistance offered through the Disaster Relief Appropriations Act, 2013 was offered as additional USDA Foods under 10.591. However, the Department gave States the option to convert some or all of their supplemental assistance to TEFAP administrative funds, provided the States can show sufficient justification for making this conversion.

Range and Average of Financial Assistance

To be determined. Awards have not been made available in prior fiscal years under this CFDA number.

Regulations, Guidelines, and Literature

7 CFR Part 251; refer to 7 CFR Part 250 for applicable provisions on commodity handling.

Information Contacts

Regional or Local Office

See Regional Agency Offices. Mid Atlantic Regional Office
Northeast Regional Office.

Headquarters Office

Ashley Bress 3101 Park Center Drive, Suite 500, Alexandria, Virginia 22302 Email: ashley.bress@fns.usda.gov Phone: 703-305-2674

Criteria for Selecting Proposals

Provide administrative funds to State and local agencies to support the replacement of resources that were diverted for Hurricane Sandy relief No Current Data Fiscal Year.



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