Improvement and Repair of Indian Detention Facilities

To provide safe, functional, code and standards compliant, economical, and energy-efficient adult and/or juvenile detention facilities.




Related Programs

Examples of Funded Projects

The emphasis of this program is to remedy life safety and health related deficiencies in existing facilities.

An emergency stand-by generator to power security systems and enlargement of exercise yard to comply with program requirements were done at a detention facility in Arizona.

Another project at a Montana detention facility addressed miscellaneous life safety, handicap, and environmental deficiencies including installation of rest rooms to accommodate the handicapped, new electrical wiring, and asbestos removal.

A project at a facility in New Mexico included heating and cooling system improvements, site drainage, and a new back-up generator to power security systems.


Agency - Department of the Interior

The Department of the Interior protects and provides access to the Nation's natural and cultural heritage, including responsibilities to Indian tribes and island communities. Departmental goals include resource protection and usage, overseeing recreational opportunities, serving communities and excellence in management.

Office - Bureau of Indian Affairs agency or regional office as listed in Appendix IV.


Program Accomplishments

Funds are used to address environmental projects, asbestos abatement, minor repairs, emergency repairs, and safety and health and other code deficiencies.

Uses and Use Restrictions

Funds are provided for advanced planning, design, and construction for facilities improvement and repair to Bureau detention facilities (e.g.

renovations, improvements, demolitions, or additions) when economically justified with emphasis on addressing critical health and safety needs identified in Bureau safety reports and meeting emergency needs.

Eligibility Requirements

Applicant Eligibility

Federally Recognized Indian Tribal Governments who have a prioritized Facilities Improvement and Repair project for a Bureau detention facility for which funds have been appropriated.

Beneficiary Eligibility

Federally Recognized Indian Tribal Governments.

Credentials/Documentation

An initial application must be accompanied by a copy of the authorizing resolution from the Federal Recognized Indian Tribal Government to be served. If a currently effective authorizing resolution covering the scope of a project has already been provided, a reference to that resolution.

Aplication and Award Process

Preapplication Coordination

An informal conference with BIA agency representatives is recommended.

This program is excluded from coverage under E.O.

12372.

Application Procedures

Applications must be filed in accordance with 25 CFR Part 900 "Contracts under the Indian Self-Determination and Education Assistance Act."

Award Procedures

Projects are prioritized before the funds are appropriated. Funds must be appropriated before the award can be made. The award is made in accordance with the procedures contained in 25 CFR Part 900 "Contracts under the Indian Self-Determination and Education Assistance Act."

Deadlines

Applications must be submitted in accordance with applicable procedures.

Authorization

Indian Self-Determination and Education Assistance Act, Public Law 93-638, 25 U.S.C. 450 et seq., as amended, Title IV; Tribal Self-Governance Act of 1994, Public Law 103-413.

Range of Approval/Disapproval Time

Applications will be processed within 90 days.

Appeals

An unsuccessful applicant may request an informal conference with the deciding official, or may appeal the denial of the application to the Interior Board of Indian Appeals, or may bring suit in U.S. District Court. Full appeal procedures are found in 25 CFR Part 900.

Renewals

Depending upon the size and complexity of the construction project, it may take several increments of funding assistance to complete the project. The initial award is issued as a new contract/grant, with second and subsequent funding increments issued as renewals to the existing contract/grant.

Assistance Considerations

Formula and Matching Requirements

None.

Length and Time Phasing of Assistance

Funds remain available until expended in accordance with the terms of the award.

Post Assistance Requirements

Reports

Financial status reports, SF 269A, are required.

Program progress reporting requirements will be negotiated with the Self-Determination contractor/grantee.

Audits

For awards made under this program, grantees/contractors are responsible for obtaining audits in accordance with the Single Audit Act Amendments of 1996, (31 U.S.C. 7501 et seq.).

Records

Financial records must be retained for 3 years from the date of submission of the single audit report. Procurement records must be retained for 3 years from the date of final payment. Property records must be retained for 3 years from the date of disposition, replacement, or transfer. Records pertaining to any litigation, audit exceptions or claims must be retained until the dispute has been resolved.

Financial Information

Account Identification

14-2301-0-1-452.

Obigations

(Total Amount of Awards) FY 07 est $7,292,700; FY 08 est $9,999,900; and FY 09 est not available.

Range and Average of Financial Assistance

The amount of financial assistance can range significantly from a few thousand dollars to approximately $1,000,000. Because funding is on a project basis based on the work to be accomplished, an average financial assistance can not be determined.

Regulations, Guidelines, and Literature

25 CFR, Part 900, Contracts under the Indian Self-Determination and Education Assistance Act; OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments; Bureau of Indian Affairs Manual, Chapter 25, Supplements 18 and 19; Indian Affairs Manual, Chapter 40, Law Enforcement and Detention; and BIA's Adult Detention Handbook, Juvenile Detention Handbook, and/or Model Inmate Handbook, as applicable.

Information Contacts

Regional or Local Office

Bureau of Indian Affairs agency or regional office as listed in Appendix IV.

Headquarters Office

Director, Office of Law Enforcement Services, Bureau of Indian Affairs, P.O. Box 66, Albuquerque, NM 87103. Telephone: (505) 248-7937. Use the same number for FTS; or Director, Office of Facilities Management and Construction, Bureau of Indian Affairs, 201 Third St., NW., Suite 500, P.O. Box 1248, Albuquerque, NM 87103. Telephone: (505) 346-6522. Use the same number for FTS.

Criteria for Selecting Proposals

Criteria to evaluate Bureau owned and operated detention facilities for prioritization emphasize eliminating critical health and safety-related deficiencies. For more information on the priority ranking process for Facilities Improvement and Repair of Bureau owned and operated detention facilities, contact the local Bureau of Indian Affairs agency or regional office as listed in Appendix IV of the Catalog or the Headquarters Offices listed above.



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