Emergency Planning for Juvenile Justice Facilities

The purpose of this project is to provide funding to States to develop comprehensive plans that address the specific needs of children, youth, and families involved in the justice system during an emergency.

Specifically, the initiative supports implementation of the principles outlined in the
OJJDP report, Emergency Planning for Juvenile Justice Residential Facilities (www.ncjrs.gov/pdffiles1/ojjdp/234936.pdf).

This report is targeted to state, county, and local juvenile justice authorities charged with the custodial care and supervision of youth in the juvenile justice system, with particular focus on those authorities who oversee residential treatment and correctional and detention facilities that house juveniles via court-ordered placements.

The principles outlined in this document may also apply to emergency planning for youth in out-of-home placement.

Agency - Department of Justice

The Department of Justice enforces the law and defends the interest of the United States, ensuring public safety against threats foreign and domestic; providing Federal leadership in preventing and controlling crime; seeking just punishment for those guilty of unlawful pursuits; and ensuring fair and impartial administration of justice for all Americans.

Website Address

http://www.ojjdp.gov



Program Accomplishments

Not Applicable.

Uses and Use Restrictions

Describe how assistance can potentially be used.

The primary purpose of the use of these funds is to support the development of comprehensive emergency plans for juvenile facilities within the State.

To accomplish this task, assistance may be used for a number of key activities to include hiring consultants to facilitate the planning process, emergency preparedness training for staff; conducting needs assessments; development of protocols for communication with families, other agencies, and the public; and arranging for effective emergency medical care and mental health services.

The goal of developing the emergency plan is to help ensure the efficient continuation of operations during an emergency, the reduction of risk to the physical plant, and, most importantly, the safety and well-being of youth and staff in our nation s juvenile justice residential facilities.

Funds may not be used for construction.

Eligibility Requirements

Applicant Eligibility

The primary purpose of the use of these funds is to support the development of comprehensive emergency plans for juvenile facilities within the State.

Funds may be used to hire consultants to facilitate the planning process, emergency preparedness training for staff; conducting needs assessments; development of protocols for communication with families, other agencies, and the public; and arranging for effective emergency medical care and mental health services.

The goal of developing the emergency plan is to help ensure the efficient continuation of operations during an emergency, the reduction of risk to the physical plant, and, most importantly, the safety and well-being of youth and staff in our nation s juvenile justice residential facilities.

Beneficiary Eligibility

The only eligible applicant for these funds is the designated state agency that receives Title II Formula Grant funds from OJJDP. However, the activities supported by this initiative will also benefit local facilities within the state, delinquent youth and their families. Note that the term "state" means any state of the United States, the District of Columbia, American Samoa, Guam, the Northern Mariana Islands, Puerto Rico, and the U.S. Virgin Islands.

Credentials/Documentation

The application must include: Application for Federal Assistance (Standard Form 424); Program Abstract; Program Narrative; Budget and Budget Narrative. In addition, applicants must provide signed and dated letters of support or memoranda of understanding for the following key partners:
• State Office/Agency of Emergency Management

• State Juvenile Justice Agency and State Agency responsible for Juvenile Corrections (if not the same agency). OMB Circular No. A-87 applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110. Applicants must submit completed applications via the Office of Justice Programs, Grants Management System or through grants.gov following established criteria. The receipt, review, and analysis of applications will follow Office of Justice Programs policies and procedures for the administration of grant applications.

Award Procedures

Upon approval by the Assistant Attorney General, successful applicants are notified via the Grants Management System. One copy of the grant award must be signed by the authorized official and returned to the Office of Justice Programs.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Department of Justice Appropriations Act, 2013.

Range of Approval/Disapproval Time

From 60 to 90 days.

Appeals

See 28 CFR Part 18 for Appeals.

Renewals

The terms for these grant program budget periods range from 18 to 24 months. No cost extensions of up to 1 year are available.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula.
This program has no matching requirements.
This program does not have MOE requirements.

Length and Time Phasing of Assistance

Grants will be awarded for a 18 month project period but can be extended. There is no restriction placed on the time permitted to spend the money awarded. See the following for information on how assistance is awarded/released: See the following for information on how assistance is awarded/release: Office of Justice Programs Financial Guide 2011 (www.ojp.usdoj.gov/financialguide/index.htm) and Post Award Instructions (www.ojp.usdoj.gov/funding/pdfs/post_award_instructions.pdf).

Post Assistance Requirements

Reports

see award.

No cash reports are required.

Recipients are required to submit semi-annual Progress Reports and quarterly Financial Reports.

Recipients are required to report quarterly financial reports to OJP.

To assist in fulfilling the Departments responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111-352, recipients must provide data that measures the results of their work.

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.

Records

Recipients of federal funds are expected to retain documentation supporting all program transactions for at least 3 years after the closure of audit reports related to such funding. If any litigation, claim, negotiation, audit, or other action involving records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all related issues, or until the end of the regular 3-year period, whichever is later.

Financial Information

Account Identification

15-0405-0-1-754.

Obigations

(Project Grants (Discretionary)) FY 12 $0; FY 13 est $467,000; and FY 14 est $0

Range and Average of Financial Assistance

$70,000-$91,000.

Regulations, Guidelines, and Literature

The Emergency Planning for Juvenile Justice Facilities solicitation, Office of Justice Programs Financial Guide 2011 (www.ojp.usdoj.gov/financialguide/index.htm ) and Post award Instructions (www.ojp.usdoj.gov/funding/pdfs/post_award_instructions.pdf) applicable OMB Circulars, and Department of Justice regulations applicable to specific types of grantees, which can be found in title 28 of the Code of Federal Regulations (28 C.F.R.).

Information Contacts

Regional or Local Office

None.

Headquarters Office

Kellie Dressler U.S. Department of Justice
Office of Justice Programs
Office of Juvenile Justice and Delinquency Prevention
810 7th Street, NW, Washington, District of Columbia 20531 Phone: 202-514-4817

Criteria for Selecting Proposals

The following five selection criteria will be used to evaluate each application, with the different weight given to each based on the percentage value listed after each individual criteria
1. Statement of the Problem (15 percent)
2. Goals, Objectives and Performance Measures (5 percent)
3. Project Design and Implementation (45 percent)
4. Capabilities and Competencies (30 percent)
5. Budget: complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project activities) (5 percent).



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