Donation of Federal Surplus Personal Property

To donate Federal personal property no longer required for Federal use to public agencies and qualifying nonprofit entities in order to reduce the cost of State and local government.


Agency - General Services Administration

Office - Initial contacts (except Service Educational Activities) should be at regional or local level.

See Appendix IV of the Catalog for addresses of GSA Federal Acquisition Service Regional Property Division serving the geographical area of interest.

Individual units of Service Educational Activities national organizations such as Boy Scout or Girl Scout troops, Boys and Girls Clubs, etc., should contact their regional or national headquarters; Service Educational Activity Schools should contact their sponsoring military service.


Program Accomplishments

In fiscal year 2007, property with an acquisition cost of $473 million was donated. In fiscal year 2008, property with an acquisition cost of $380 million was donated. In fiscal year 2009, the estimate is $430 million.

Uses and Use Restrictions

Surplus items are used by State and local public agencies for carrying out or promoting one or more public purposes, such as conservation, parks and recreation, education, public health, public safety, economic development and programs for older individuals; by certain nonprofit, tax-exempt activities for public health or educational purposes, including research for such purposes, and for use in programs for older individuals; or by public airports for airport development, operation or maintenance.

Federal restrictions require that, at a minimum, all surplus property be placed into use by the donee within 1 year of acquisition and be used at least for 1 year thereafter.

Other restrictions, terms and conditions are imposed by GSA and the agencies determining eligibility (shown under Applicant Eligibility, section below)for items with original acquisition value above $5,000 and for certain commodities, such as vehicles and aircraft.



Eligibility Requirements

Applicant Eligibility

(a) State participation is contingent upon the acceptance by the General Services Administration (GSA) of a State plan of operation as being in conformance with Public Law 107-217.

This State plan must establish a State agency which is responsible for the distribution of Federal surplus personal property to eligible recipients within the State on a fair and equitable basis.

Eligible donee categories for the distribution of property through the State Agencies for Surplus Property are defined as: (1) Public agencies which include any (i) State or department, agency, or instrumentality thereof; (ii) political subdivision of the State, including any unit of local government or economic development district, or any department, agency or instrumentality thereof; (iii) instrumentality created by compact or other agreement between State or political subdivisions; (iv) multijurisdictional sub-State district established by or pursuant to State law; and (v) Indian tribe, band, group, pueblo, or community located on a State reservation.

Eligibility for public agencies is determined by the State Agency for Surplus Property.

(2) Nonprofit, tax-exempt activities such as schools, colleges, universities, public libraries, schools for the mentally challenged or physically challenged, educational radio or TV stations, child care centers, museums, medical institutions, hospitals, clinics, health centers, drug abuse treatment centers, providers of assistance to the homeless, providers of assistance to the impoverished and programs for older individuals.

(b) Service educational activities as determined by the Deputy Under Secretary of Defense (L/SCI).

(c) Public airports.

Eligibility is determined by the Federal Aviation Administration.

Beneficiary Eligibility

State and local public agencies; nonprofit educational or public health institutions or organizations, including providers of assistance to the homeless; nonprofit and public programs for the elderly; educational activities of special interest to the armed services; and public airports.

Credentials/Documentation

Contact appropriate State or Federal agency shown under Applicant Eligibility section of this program.

Aplication and Award Process

Preapplication Coordination

(1) Public agencies, nonprofit educational and public health applicants, providers of assistance to the homeless, providers of assistance to the impoverished and programs for the elderly coordinate with the State Agency for Surplus Property.

(2) Service Educational Activity schools and national organizations coordinate with their sponsoring military service or national headquarters.

(3) Public airports coordinate with the regional Airports District Office of the Federal Aviation Administration.

This program is excluded from coverage under E.O.

12372.

Application Procedures

Contact appropriate agency shown under Preapplication Coordination section of this program.

Award Procedures

Upon determination of eligibility, applicant maintains contact with the appropriate agency shown under Preapplication Coordination section of this program.

Deadlines

None.

Authorization

Older Americans Act of 1965, 40 U.S.C. 549; Section 213, as amended, Section 502, Public Law 100-77; E.O. 12999, April 17, 1996, Public Law 105-50.

Range of Approval/Disapproval Time

Not applicable.

Appeals

Applicants participating through State agencies for surplus property may appeal a determination of ineligibility through the State agency for review by GSA.

Renewals

Not applicable.

Assistance Considerations

Formula and Matching Requirements

Not applicable.

Length and Time Phasing of Assistance

Not applicable.

Post Assistance Requirements

Reports

Prescribed by agencies shown under Applicant Eligibility section of this program.

Audits

Prescribed by agencies shown under Applicant Eligibility section of this program.

Records

Prescribed by agencies shown under Applicant Eligibility section of this program.

Financial Information

Account Identification

47-0110-0-1-804.

Obigations

FY 07 est $11,507,000; FY 08 est $12,645,000; and FY 09 est not available.

Range and Average of Financial Assistance

None.

Regulations, Guidelines, and Literature

41 CFR 102-37, "Donation of Surplus Personal Property," available for purchase from Superintendent of Documents, Government Printing Office, Washington, DC 20402. Pamphlet, "The Federal Surplus Personal Property Donation Program," available from General Services Administration at no charge.

Information Contacts

Regional or Local Office

Initial contacts (except Service Educational Activities) should be at regional or local level. See Appendix IV of the Catalog for addresses of GSA Federal Acquisition Service Regional Property Division serving the geographical area of interest. Individual units of Service Educational Activities national organizations such as Boy Scout or Girl Scout troops, Boys and Girls Clubs, etc., should contact their regional or national headquarters; Service Educational Activity Schools should contact their sponsoring military service.

Headquarters Office

Director, Office of Personal Property Management, Office of General Supplies and Services, Federal Acquisition Service, General Services Administration, Washington, DC 20406. Telephone: (703) 605-5610. Information concerning the designation of Service Educational Activities can be obtained from the Deputy Under Secretary of Defense, (L/MDM) Production and Logistics, The Pentagon, Washington, DC, 20301.

Criteria for Selecting Proposals

None.



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