Surveillance of Hazardous Substance Emergency Events

To assist State health departments in developing a State-based surveillance system for monitoring hazardous substance emergency events.

This surveillance system will allow the State health department to better understand the public health impact of hazardous substance emergencies by developing,
implementing, and evaluating a State-based surveillance system.

Examples of Funded Projects

Funded projects are cooperative agreements to State governments to develop, implement, and maintain an emergency event surveillance system.

All projects have as their overall objectives: A.

Describe the type and cause of morbidity experienced by employees, first responders and the general public as a result of selected hazardous substance emergencies; B.

Develop and propose strategies to reduce subsequent morbidity and mortality when comparable events occur in the future; C.

Evaluate the public health impact of hazardous material releases, expand the access to databases with relevant hazardous material events and provide annual summaries of public health impacts; and D.

Continue formal and informal interactions with State programs and local emergency responders, as well as private industry, to yield new resources and more complete information on emergency events.

Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Program Accomplishments


Uses and Use Restrictions

The participant State health agencies will use the information collected to assess the burden of adverse health effects created by these unexpected, sudden releases of hazardous substances, describe the situations and persons most likely impacted, define the risk factors for adverse health effects, and work with other agencies to implement prevention activities.

Funds may be expended for reasonable program purposes, such as personnel, travel, supplies, and services.

Equipment may be purchased with cooperative agreement funds; however, justification must be provided which should include a cost comparison of purchase versus lease options.

All purchased equipment must be compatible with ATSDR's equipment and shall be returned to ATSDR at the completion of the project.

Eligibility Requirements

Applicant Eligibility

Eligible applicants are the official public health departments of the States and the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, the Federated States of Micronesia, the Republic of the Marshall Islands, the Republic of Palau, the Northern Mariana Islands, and American Samoa and federally-recognized Indian Tribal Governments.

Beneficiary Eligibility

Beneficiaries include Federal, State, local, other public institutions/organizations, federally-recognized Indian tribal governments, U.S. Territories/possessions, and the general public.


Costs will be determined in accordance with OMB Circular No. A-87 for State and local governments.

Aplication and Award Process

Preapplication Coordination

No preapplication is required.

This program is eligible for coverage under E.O.

12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

Applicants must use application Form PHS 5161-1. Application packets are available from: Edna Green, Grants Management Specialist, Acquisition & Assistance Branch A, Procurement and Grants Office, Centers for Disease Control and Prevention, 2920 Brandywine Rd., Room 3000, Atlanta, GA 30341. By formal agreement, the CDC Grants Management Branch will act on behalf of ATSDR on this matter.

Award Procedures

The Assistant Administrator, ATSDR has final authority to approve funding of applications. When an application is approved for funding, the Grants Management Officer, CDC, acting as agent for ATSDR, will prepare a Notice of Grant Award.


Contact the Headquarters Office identified below for application deadlines.


Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) of 1980, as amended; Superfund Amendments and Reauthorization Act of 1986, Sections 104(i)(1)(E), (9), and (15), Public Law 99-499, 42 U.S.C. 9604.

Range of Approval/Disapproval Time

Approximately 60 to 90 days.




Awards are made for project periods of one to five years with 12-month budget periods. Renewal awards cannot be made beyond the project period without competition.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula or matching requirements.

Length and Time Phasing of Assistance

The awards will be made for 12-month budget periods within a project period of one to five years. Continuation awards within the project period are made on the basis of satisfactory progress and availability of funds.

Post Assistance Requirements


Annual progress and financial status reports are required no later than 90 days after the end of each budget period.

Final financial status and performance reports are required 90 days after the end of each project period.


In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. In addition, grants and cooperative agreements are subject to inspection and audits by DHHS and other Federal officials.


Detailed and accurate records of travel expenditures, personnel hours and all other costs will be retained for ten years in accordance with EPA's "Superfund Financial Management and Record keeping Guidance for Federal Agencies." Such documents may be required to provide the basis of cost recovery actions or other litigation. Additionally, this documentation must be available for audit or verification upon the request of the Inspector General.

Financial Information

Account Identification



(Cooperative Agreements) FY 07 $801,495; FY 08 $989,871; and FY 09 est $989,871.

Range and Average of Financial Assistance

$60,000 to $80,000; $79,000.

Regulations, Guidelines, and Literature

Regulations governing this program are set forth in 45 CFR 92 and 40 CFR 35. Guidelines are available in the application kit and the PHS Grants Policy Statement No. 94-50,000 (Revised), April 1, 1994.

Information Contacts

Regional or Local Office


Headquarters Office

Program Contact: Nelda Godfrey, Division of Health Studies, Agency for Toxic Substances and Disease Registry, 1600 Clifton Road, NE., Mail Stop F-57, Atlanta, Georgia 30333. Telephone: (770) 488-3690. Fax: (770) 488-7187. E-mail: Grants Management Contact: Mildred Garner, Grants Management Officer, Acquisition and Assistance Branch A, Procurement and Grants Office, Center for Disease Control and Prevention, 2920 Brandywine Rd., Room 3000, Mail Stop E-75, Atlanta, GA 30341. Telephone: (770) 488-2745, Fax: (770) 488-2745.

Criteria for Selecting Proposals

Applications will be reviewed and evaluated according to the following criteria: (1) Appropriateness and knowledge of surveillance systems; (2) Proposed methodology; (3) Capability and coordination efforts; (4) Quality of information collection; (5) Program personnel; and (6) Program budget (not scored).

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