Emergency Food and Shelter National Board Program (ARRA)

To supplement and expand ongoing efforts to provide shelter, food, and supportive services for needy families and individuals.

To strengthen efforts to create more effective and innovative local programs by providing supplemental funding for them.

To conduct minimum rehabilitation of existing
mass shelter or mass feeding facilities, but only to the extent necessary to make facilities safe, sanitary and bring them into compliance with local building codes.

Agency - Department of Homeland Security

The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America's vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.

Office - See Regional Agency Offices.

See Catalog Appendix IV for list of addresses for FEMA Regional Offices.
Website Address

http://www.fema.gov



Program Accomplishments

Not Applicable.

Uses and Use Restrictions

Food and related expenses (such as transporting food/food preparation and serving equipment); mass shelter; other shelter (such as hotels and motels); and rent/mortgage and/or utility assistance limited to one (1) month; and limited repairs to feeding and sheltering facilities.

Emergency Food and Shelter (EFS) National Board Program funds cannot be used for: rental security, deposits of any kind, cash payments of any kind, lobbying efforts, salaries (except as administrative allowance and limited to that total allowance of 2 percent of total award), purchases or improvements of an individual's private property, telephone costs, repairs to government-owned or profit-making facilities and any payments for services not incurred.

For a complete listing on eligible and ineligible costs under this program, refer to the current Phase (fiscal year): Responsibilities and Requirements, issued by the Emergency Food and Shelter Program National Board.

Eligibility Requirements

Applicant Eligibility

Quasi-public nonprofit institution/organization: Food and Nutrition; Housing

Beneficiary Eligibility

Public nonprofit institution/organization; Other public institution/organization; Private nonprofit institution/organization; Quasi-public nonprofit organization

Credentials/Documentation

The program employs a Local Recipient Organization Certification Form. This form certifies an applicant's status (i.e., that it is a nonprofit or government agency capable of delivering eligible services) that it will abide by the program guidelines (both on eligible spending and reporting requests), and comply with other fiscal and program rules so stipulated. This program is excluded from coverage under OMB Circular No. A-87.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

This program is excluded from coverage under OMB Circular No. A-102. This program is excluded from coverage under OMB Circular No. A-110. There is no application process for local jurisdictions since the award notifications to local jurisdictions are based on either a National Board formula or recommendations from State Set-Aside Committees.

Award Procedures

Applications or plans are submitted to the National Board and reviewed by National Board program.

Deadlines

Contact the headquarters or regional office, as appropriate for application deadlines.

Authorization

Stewart B. McKinney Homeless Assistance Act of 1987, as amended, Title III, Sections 301-316, Public Law 100-77, as amended, 42 U.S.C. 11331-11346; Public Law 111-5 American Recovery and Reinvestment Act of 2009.

Range of Approval/Disapproval Time

Not Applicable.

Appeals

Refer to the Emergency Food and Shelter National Board Program, "Phase 27: Responsibilities and Requirements" document for information on the appeal process. Those cases that cannot be handled locally should be referred to the National Board giving details on action that has been taken up to that point. Any allegations regarding fraud or the misuse of funds should be referred directly to the DHS Office of Inspector General.

Renewals

Each phase (fiscal year) is a new program.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program.Statutory formulas are not applicable to this program. MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Refer to program guidance. See the following for information on how assistance is awarded/released: No information provided.

Post Assistance Requirements

Reports

Local Boards are expected to monitor the expenditure of funds in their respective jurisdictions.

It is for that reason that requests for second checks (all awards are divided into two payments) must be made by the Local Boards.

Along with the request for the second payment, the National Board receives an interim report on eligible spending during that phase.

A Final Report also must be filed by each LRO with its Local Board.

The Local Board then compiles all the Final Reports within its jurisdiction and submits them (along with any requested documentation) to the National Board.

Failure of an LRO to file a Final Report will result in its award being held in escrow the succeeding year.

Recovery funding reports will be submitted in the prescribed format within 10 days after the end of each calendar quarter, beginning July 10, 2009.

These reports will include the following data elements, as prescribed by the Public Law 111-5, Section 1512 and OMB Memorandum M-09-10: (1) The total amount of recovery funds received from that agency; (2) The amount of recovery funds received that were obligated and expended to projects or activities.

This reporting will also included unobligated Allotment balances to facilitate reconciliations.

(3) A detailed list of all projects or activities for which recovery funds were obligated and expended, including--(A) The name of the project or activity; (B) A description of the project or activity; (C) An evaluation of the completion status of the project or activity; (D) An estimate of the number of jobs created and the number of jobs retained by the project or activity (Not Applicable to Emergency Food and Shelter); and (E) For infrastructure investments made by State and local governments, the purpose, total cost, and rationale of the agency for funding the infrastructure investment with funds made available under this Act, and name of the person to contact at the agency if there are concerns with the infrastructure investment (Not Applicable to Emergency Food and Shelter).

(4) Detailed information on any subcontracts or subgrants awarded by the recipient to include the data elements required to comply with the Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282), allowing aggregate reporting on awards below $25,000 or to individuals, as prescribed by the Director of OMB.

Final Reports.

Progress Reports.

Financial Reports.

Monitoring Reports.

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised, June 24, 1997), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that receive financial assistance of $300,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $300,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. In accordance with the provisions of OMB Circular A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards.

Records

Local Boards are required to remain in operation until all program and audit requirements of the National Board have been satisfied. Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution
of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the
recipient or sub-recipient under the award.

Financial Information

Account Identification

70-0708-0-1-605 - TAFS: 70 0708.

Obigations

(Project Grants) FY 08 $0; FY 09 est $100,000,000; FY 10 est $0

Range and Average of Financial Assistance

Refer to program guidance.

Regulations, Guidelines, and Literature

EFS National Board Program, "Phase 27: Responsibilities and Requirements." OMB Memorandum M-09-10 Subject: Initial Implementing Guidance for the American Recovery and Reinvestment Act of 2009.

Information Contacts

Regional or Local Office

See Regional Agency Offices. See Catalog Appendix IV for list of addresses for FEMA Regional Offices.

Headquarters Office

Federal Emergency Management Agency (FEMA) 500 C Street, SW, Room 619,, washington 20472 Email: poc@dhs.gov Phone: 800-621-FEMA (3363)

Criteria for Selecting Proposals

Not Applicable.



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