Emergency Management Baseline Assessments Grant (EMBAG)

This program is designed to assess the shortfalls in interagency cooperation and continuity of government.

The Federal government has found that all state governments may not consistently involve all relevant state agencies in prevention, protection, mitigation, response, and recovery planning
and in continuity of government.

For example, not all states integrate health departments and transportation departments in planning for emergencies.

This program is designed to remedy such shortfalls.

In addition, this program can assess for continuity of operations what needs to be done to protect essential facilities, records, equipment, and other assets, as well as achieve a timely and orderly recovery from an emergency in order to resume full service to customers and residents of the community.

In planning for continuation of the government in the face of an emergency, several other critical elements will be evaluated by this program such as the effect of a steep reduction in staff levels as staff members assist their own families and how to mitigate or plan for such a reduction.

Also, the governments at the state level are evaluated to assure that orders of succession and delegations of authority have been prepared.

The program should provide peer-validated assessments using nationally recognized emergency management program standards and provide a system for accreditation in meeting those standards.

Finally, the program should provide an internet tool allowing states, territories, tribal nations, local jurisdictions, and higher education institutions to use national standards for their own self-assessments.

National Preparedness Goal (NPG):

The NPG defines success as "A secure and resilient Nation with the capabilities required across the whole community to prevent, protect against, mitigate, respond to, and recover from the threats and hazards that pose the greatest risk."
This program improves emergency management by pairing whole community partners with state governments to assess existing plans and practices against peer-established, nationally recognized standards.

Specifically, the program will assess the extent of States consistency in involving relevant organizations and partners in all mission areas: prevention, protection, mitigation, response, and recovery, as well as in continuity of government.


Nationally recognized emergency management program standards strongly emphasize the importance of planning.

Planning is one of only three Core Capabilities in the NPG that span all mission areas.

The application of nationally recognized emergency management planning standards to assess state emergency management programs will contribute to the overall assessment of national preparedness as reported annually in the National Preparedness Report and will provide valuable feedback to stakeholders that will strengthen state programs.

For additional details on the NPG, please refer to: http://www.fema.gov/pdf/prepared/npg.pdf.


Agency - Department of Homeland Security

The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America's vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.

Website Address

http://www.fema.gov



Program Accomplishments

Fiscal Year 2012: Performed 15 EMAP accreditations. Fiscal Year 2013: Performed 14 EMAP accreditations. Fiscal Year 2014: Projected to perform minimum of 14 EMAP accreditations.

Uses and Use Restrictions

1) State/territory baseline assessments documentation;
2) Maintenance of joint consensus standards and guidelines;
3) Maintenance of a web-based portal for states and territories self-assessments;
4) Peer-review and feedback on problem areas identified in the self-assessment;
5) Webinars for training on standards;
6) Videos which assist in the preparation for an assessment; and
7) Access to best practices and model plans.

See Funding Opportunity Announcement.



Eligibility Requirements

Applicant Eligibility

Any non-profit organization that can sufficiently demonstrate through their application significant experience in providing assessments of state emergency management organizations using peer review and nationally recognized emergency management standards and that can meet the objectives of this program is eligible to apply.

Beneficiary Eligibility

State and territory emergency management programs.

Credentials/Documentation

No Credentials or documentation are required. This program is excluded from coverage under OMB Circular No. A-87.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is required.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

This program is excluded from coverage under OMB Circular No. A-102. OMB Circular No. A-110 applies to this program. The applicant must provide a detailed budget for the funds requested. The detailed budget must be submitted as an attachment to the grant application package in the ND Grants system. The budget must be complete, reasonable, and cost-effective in relation to the proposed project. The budget should provide the basis of computation of all project-related costs, and appropriate narrative, and a detailed justification of Management and Administrative (M&A) costs.

For indirect costs, applicant is required to provide a copy of the official Negotiated Agreement in effect at the time of application.

Award Procedures

Applications will be reviewed by DHS FEMA National Preparedness Assessment Division Program Office and Grants Program Directorate (GPD), and the award will be made by GPD Assistance Officers. Funds will not be made available for obligation, expenditure, or drawdown until the applicant s budget and budget narrative have been approved by FEMA.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Homeland Security Act of 2002, as amended, 6 U.S.C. §§ 313(b)(2)(B); § 314(a)(10); and 314 (a)(11) , 6 U.S.C 313.

Range of Approval/Disapproval Time

Other - Not Specified.

Appeals

Not Applicable.

Renewals

Not Applicable.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula.
This program has no matching requirements.
This program does not have MOE requirements.

Length and Time Phasing of Assistance

The period of performance is 24 months. A request for extension may be submitted to FEMA at least 60 days prior end of the performance period with specific and compelling justifications as to why an extension is required. See the following for information on how assistance is awarded/released: Upon approval of the application, the award will be made in the form of a grant. The date of approval of award entered into the system is the "award date." Notification of award approval is made through the ND Grants system through an automatic email to the grantee point of contact (POC) listed in the initial application. Once an award has been approved and recorded in the system, a notice is sent to the authorized grant official. Follow the directions in the notification to accept your award documents. The authorized grant official should carefully read the award package for instructions on administering the grant and to learn more about the terms and conditions associated with responsibilities under Federal awards. Awarded funds will be loaded into the Payment Management System (PMS) and available for drawdown by the grantee, unless otherwise instructed.

Post Assistance Requirements

Reports

1.

Baseline Assessment Reports, which identify the state or territory assessed, due within 120 days of peer-review onsite assessment.
2.

Annual Baseline Assessment Summary Report, which reflect results of baseline assessments conducted during the period, identify trends, and summarize the state of the nation s preparedness as determined through the application of nationally recognized emergency management standards.

No cash reports are required.

Quarterly Progress Reports which reflect progress toward the accomplishment of grant objectives, due within 30 days after the end of each quarter ending December 31st, March 31st, June 30th, and September 30th.

1.

The Quarterly Federal Financial Report (FFR) - SF-425, due within 30 days after the end of each quarter: January 30th, April 30th, July 30th, October 30th.

2.

The Final Federal Financial Report (FFR), SF-425, due within 90 days after the Period of Performance expires.



3.

Final Payment/Unexpended Funds: due within 90 days after the Period of Performance expires.

Reports are not required; however, Grant recipient will be monitored by FEMA staff, both programmatically and financially, to ensure that the project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met.

Monitoring will be accomplished through a combination of office-based desk reviews and on-site monitoring visits.

Monitoring will involve the review and analysis of the financial, programmatic, performance, and administrative issues relative to the program and will identify areas where technical assistance or other support may be needed.



The recipient is responsible for monitoring award activities to provide reasonable assurance that the Federal award is administered in compliance with requirements.

Responsibilities include the accounting of receipts and expenditures, cash management, maintaining adequate financial records, and refunding expenditures disallowed by audits.

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.

Records

Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.

Financial Information

Account Identification

70-0560-0-1-999.

Obigations

(Salaries) FY 12 $600,000; FY 13 est $0; and FY 14 est $0 - This program will not be funded via a grant or cooperative agreement mechanism in FY13 and beyond. The current obligated grant awards from FY2010 and FY2012 will remain available to the grantee through the POP expiration date in performance of their grant agreements.

Range and Average of Financial Assistance

No Data Available.

Regulations, Guidelines, and Literature

See Funding Opportunity Announcement.

Information Contacts

Regional or Local Office

None.

Headquarters Office

Sharon Kushnir, Program Manager 800 K Street, NW, Washington, District of Columbia 20472-3630 Email: sharon.kushnir@fema.dhs.gov Phone: 202-786-9451

Criteria for Selecting Proposals

Applications will be reviewed by the NPAD Program Office and GPD and a selection will be made based on the program criteria identified in the Funding Opportunity Announcement. The award will be made by GPD Assistance Officers.



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