A.

PROGRAM DESCRIPTION The U. S. Embassy Kyiv announces an open competition for organizations to submit applications to carry out a Public Diplomacy Small Grants – EDUCATION Program.

This Program is subject to availability of funding from the U. S. Government.

Priority Region:
Ukraine

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Program Objectives:
The U. S. Embassy Kyiv announces the 2022 Public Diplomacy Small Grants - EDUCATION Program to support projects aimed at the post-war Ukraine’s restoration with an assistance from the academic community.

Pending availability of funds, the U. S. Embassy will award small grants to Ukrainian non-governmental, not-for-profit organizations (NGOs) to administer the projects in collaboration with counterparts in education (secondary schools, colleges and universities).

The U.S–Ukraine collaboration is highly recommended, should be clearly justified, and will be considered an advantage of the project during the competition.

Specific thematic priorities for the projects:
1. Collaboration between educational institutions, local administrations, and businesses to support regional economic recovery and development.

2. Career advising and re-training opportunities for IDPs, veterans and individuals with disabilities.

3. Support of educational services continuity and access to educational information for educational institutions that suffered the most from Russian invasion.

4. Developments of educational tools to support Ukraine's recovery in the areas of Treatment of PTSD, Biomechanics and Prosthetics, and Urban Planning 5. Civic Education - development of methodology for teaching civic education courses, primarily, history, at secondary and post-secondary educational institutions.

Projects’ specific requirements are:
• The project must be tailored towards Ukrainian audiences at the secondary and higher education levels; • All project activities supported by the U. S. Embassy grant should take place in Ukraine; • Substantive U. S. component is highly recommended; • The length of the project may be up to one year.

*The projects at the maternity and elementary school levels are not eligible Registration requirements All organizations applying for federal assistance must register at the System for Award Management (SAM.gov) portal and have an active registration before an award can be made, and through the entire length of the project.

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p.

189) and 12689 (3 CFR, 1989 Comp., p.

235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award.

All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

B.

PROJECTS AT A GLANCE Possible activities or programming components Activities may be focused on but are not limited to:
courses and curriculum creation; promoting collaboration between educational institutions and local administrations, employers, NGOs; institutional strategies development and implementation; skill building events; career advising activities and services.

Participants and Audiences:
While NGOs administer the projects, educational institutions serve their partners in project implementation, but there may be other partners as well.

The project beneficiaries may be school teachers and administrators; university instructors and administrators; local administration; employers; Ministry of Education and Science of Ukraine; IDPs; veterans; individuals with disabilities.

C.

FEDERAL AWARD INFORMATION Length of performance period:
up to twelve months Number of awards anticipated:
dependent on funding availability Award amounts:
awards may range from a minimum of $25,000 to a maximum of $50,000 Total available funding:
pending availability of funds Funding Instrument Type:
Grants D.

ELIGILIBITY INFORMATION 1. Eligible Applicants The following organizations only are eligible to apply:
Ukrainian non-governmental, not-for-profit organizations.

2. Cost Sharing or Matching Recommended but not required 3. Other Eligibility Requirements 3. 1. Applicants are only allowed to submit one proposal per organization.

If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.

3. 2. This competition does not support proposals focused on kindergarten and primary education.

3. 3. This competition does not support any partisan or political activities.

E.

APPLICATION AND SUBMISSION INFORMATION The application form, basic instructions on how to draft the budget and FAQ can be found at https://ua.usembassy.gov/education-culture/current-programs-grants/.

A complete application package consists of the following documents:
an application form with relevant attachments and a separate budget spreadsheet calculated in USD (Excel document).

Providing false or misleading information in an application or failure to furnish all information or comply with stated requirements will result in disqualification from the competition.

Applicants must set forth full, accurate, and complete information in English only, on the items mentioned below.

Project Description, Timeline/Activities Plan:
A clear overview of the project, as well as project focus, need and objectives, should be indicated in the proposal.

The Embassy Public Diplomacy Grants Committee will closely consider whether the overall objectives lead to attaining educational reform goals in Ukraine.

Applicants should describe what they propose to do, how they will do it and how they will measure activities’ effectiveness (see below).

The Grants Committee will evaluate the activities planned in terms of their relevance to project focus and objectives, the feasibility of the proposed activities, and the sustainability of the project.

Project Monitoring and Evaluation Plan:
Proposals should have a clear monitoring and evaluation plan to ensure proper implementation of the project.

Proposals should identify specific measurable objectives and include a plan for gathering data before and after the project to illustrate whether objectives were met.

Organizational Capacity:
Proposals must include a clear description of the project management structure and previous experience with similar projects.

Besides general organization information, this section must also identify the proposed managerial structure and staffing plan for the project.

Applicants must demonstrate the ability and commitment to complete the project.

Project outcome and sustainability:
Proposals should clearly state what results they expect to attain and how it will change their institution, field, community, society.

It is expected that the projects have a short-term outcome (result of the project itself) and a long-term impact.

Applicants are expected to provide their vision for the period when the project funding ends through the period when the long-term outcome becomes visible, which will illustrate how sustainable the project and its concept are without an external funding.

It should not be expected that the U. S. Embassy continues the project funding in the future.

Budget Justification:
All applicants are required to provide a separate file in excel format to describe each of the budget items in detail.

Costs should be reasonable and realistic in relation to the project activities:
• Allowable costs are those directly related to the project activities, and do not include the regular operational costs of the applicant.

• Requests for equipment may be under 30% of the overall proposal budget.

• The project encourages but does not require organizations to provide cost-share and/or coordinate funding with other donors.

• Costs incurred before the official grant period begins (pre-award costs) will not be reimbursed.

Funding Restrictions:
Proposals may not include funding requests for the following:
• Office rent and utilities; • Capital improvements, such as construction and renovation; • Purchase of vehicles; • Activities that convey the appearance of partisanship or support for electoral campaigns; • Social welfare activities; • Academic or analytical research (if not part necessary to accomplish a larger project); • Scholarships; • Entertainment, including receptions, social activities, ceremonies, cocktail parties, guided tours; • Travel to the United States and activities in the United States; • Writing novels or non-fiction books; • Alcoholic Beverages.

Guidelines for Budget Justification Personnel and Fringe Benefits:
Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the project, and the percentage of their time that will be spent on the project.

Travel:
Estimate the costs of travel and per diem for this project, for project staff, consultants or speakers, and participants/beneficiaries.

If the project involves international travel, include a brief statement of justification for that travel.

Equipment:
Describe any machinery, furniture, or other personal property that is required for the project, which has a useful life of more than one year (or a life longer than the duration of the project), and costs at least $5,000 per unit.

Supplies:
List and describe all the items and materials, including any computer devices, that are needed for the project.

If an item costs more than $5,000 per unit, then put it in the budget under ‘Equipment’.

Contractual:
Describe goods and services that the applicant plans to acquire through a contract with a vendor (outsourcing).

Also describe any sub-awards to non-profit partners that will help carry out the project activities.

Other Direct Costs:
Describe other costs directly associated with the project, which do not fit in the other categories.

For example, shipping costs for materials and equipment, bank fees or applicable taxes.

All ‘Other’ or ‘Miscellaneous’ expenses must be itemized and explained.

Indirect Costs:
These are costs that cannot be linked directly to the project activities, such as overhead costs needed to help keep the organization operating.

If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA.

Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 20 0. 6 8. Cost Sharing:
refers to contributions from the organization itself, partner organizations or other sponsors.

It also includes in-kind contributions such as volunteers’ time and donated venues.

*Currency for calculations is U. S. Dollars.

Attachments:
• Detailed budget spreadsheet in .excel format.

• Agreements/memos with Organizational Partners.

• CVs of Ukrainian individual key experts.

• CVs of the U. S. individual key experts.

• CVs of Organization’s Head and Project Manager.

• Printout of SAM.gov registration confirmation.

Submission Dates and Times Applications will be accepted until 23:59 on September 2, 202 2. Any proposals received after the deadline will not be considered.

Submission Requirements The application form and budget spreadsheet along with the required attachments must be submitted in English only by email to KyivPDGrantsEdu@state.gov.