Electronic Absentee Systems for Elections

The objective of these activities will be to:
1.Establish and ensure successful, sustainable and affordable electronic tools that will improve voting systems for voters protected by the Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA).
2.Increase the percentage of ballots successfully
returned by UOCAVA voters to be either equal to, or greater than the percentage of ballots returned by the general voting population.
3.Collect and analyze data to increase effectiveness of absentee voting procedures and systems.

4.Establish and maintain a pipeline of ideas, techniques and best practices of Election Officials and their services for UOCAVA voters.

Agency - Department of Defense

The Department of Defense provides the military forces needed to deter war and protect the security of the United States through five major areas: peacekeeping and war-fighting efforts, Homeland Security, evacuation and humanitarian causes.

Website Address


Selected Recipients for this Program

RecipientAmount Start DateEnd Date
Office Of The Lt Governor Of Utah $ 532,400   2011-12-142016-11-30
Secretary Of State, West Virginia $ 500,000   2012-04-122016-11-30
Wisconsin Elections Commission $ 1,919,864   2012-03-052016-11-30
Orange, County Of $ 655,420   2011-12-232016-11-30
State Election Commision, South Carolina $ 1,744,410   2012-04-272016-11-30
Harris, County Of $ 516,131   2011-12-212016-11-30
Secretary Of State, Colorado $ 1,200,000   2012-06-222016-11-30
State, New Jersey Department Of $ 802,845   2011-12-212016-11-30
Secretary Of State, South Dakota $ 668,831   2012-01-132016-11-30
Secretary Of State, Oregon $ 500,000   2012-02-272016-11-30

Program Accomplishments

Not Applicable.

Uses and Use Restrictions

Develop innovative electronic election systems tools that will reduce impediments faced by UOCAVA voters.

Eligibility Requirements

Applicant Eligibility

Applicants are encouraged to develop innovative approaches that utilize their unique assets, capabilities, locations, and personnel.

Beneficiary Eligibility

The amount and period of performance of each selected proposal may vary depending on the research area and the technical approach to be pursued by the selected offeror.


Costs will be determined in accordance to applicable regulations, applicable cost principles and appropriated OMB guidance (such OMB Circular A-87 for State, Local, and Indian Tribal Governments). Applicants may be required to demonstrate that they have the appropriate background, training, experience, and /or equipment to carry out the purposes of the assistance. OMB Circular No. A-87 applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.


Application Procedures

OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110.

Award Procedures

Award decisions will be based on a competitive selection of proposals based on a scientific, technical, management and cost review. Evaluations will be conducted using the following evaluation criteria: number of UOCAVA voters served, sustainability, innovation, scalability, approach. The Government will evaluate options for award purposes by adding the total cost for all options to the total cost for the basic requirement. Evaluation of options will not obligate the Government to exercise the options during grant performance.


Not Applicable.


10 U.S.C. 2358
42 USC 1973ff et al
42 USC 1973gg et al
10 USC 1566
10 USC 1566a
PL 107-107, sec 1604, as amended by PL 108-375, Sec 567(a)
PL 107-107, sec 1604, as amended by PL 108-375, Sec 567(b)
NDAA 2010 Sec 589, Executive Order Executive Order 12642, 10 U.S.C 2358.

Range of Approval/Disapproval Time

From 60 to 90 days. Although DoD will attempt to make award decisions with in sixty (60) to ninety (90) days; actual approval time may vary and depend in part on how quickly DoD obtains the required information and forms.


Not Applicable.


Not Applicable.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program.
This program has no matching requirements.
This program does not have MOE requirements.

Length and Time Phasing of Assistance

The terms of the assistance shall be determined at time of award. The length and time-phasing of the assistance will be stated in the assistance instrument and appropriately limited by the lawful availability of funds. See the following for information on how assistance is awarded/released:. See the following for information on how assistance is awarded/released: Mutually agreeable schedule for release of funds.

Post Assistance Requirements


Final report.


Programmatic interim report
Data collection points reports.

No expenditure reports are required.

No performance monitoring is required.


In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. none


The Comptroller General of the United States or a duly authorized representative from the General Accounting Office shall, until 3 years after final payment under this grant have access to and right to examine any of the recipient"s directly pertinent books, documents, papers, or other records involving transactions related to this grant.

Financial Information

Account Identification



(Project Grants) FY 10 Not Available(Exp: First year grant); FY 11 $3,000,000; FY 12 $1,000,000

Range and Average of Financial Assistance

No Data Available.

Regulations, Guidelines, and Literature

DoD Grant and Agreement Regulations and applicable OMB Circulars

Information Contacts

Regional or Local Office


Headquarters Office

Kortnee R. Stewart 1155 Defense Pentagon RPN 12063 , Washington, District of Columbia 20301 Email: Kortnee.stewart@whs.mil Phone: (703) 696-2461 Fax: (703) 588-1990

Criteria for Selecting Proposals

Proposals should identify programs and methods that will be used to foster and develop products to lessen the impediments that exist for the UOCAVA voter. Award decisions will be founded on a competitive selection of proposals that are based on scientific, technical, management and cost review as well as relevance and contributions as they relate to FVAP s specific EASE Grant Program goals.

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Edited by: Michael Saunders

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