Department of Defense HIV/AIDS Prevention Program

Agency - Department Of Defense

The Department of Defense provides the military forces needed to deter war and protect the security of the United States through five major areas: peacekeeping and war-fighting efforts, Homeland Security, evacuation and humanitarian causes.

Program Accomplishments


Uses and Use Restrictions

Funds are authorized through grants and cooperative agreements, primarily with non-governmental U. S. organizations and educational institutions, to carry out activities that support HIV/AIDS prevention programs in militaries around the world.

Funds are generally limited for direct support of activities conducted outside the United States.

Eligibility Requirements

Applicant Eligibility

Generally any type of applicant may apply.

Grants cannot be awarded to individuals.

Beneficiary Eligibility

Beneficiaries are primarily foreign Governments.


Costs will be determined in accordance with OMB Circular Nos. A-21, A-87, A-88, and A-122 and Subpart 31.2 of the Federal Acquisition Regulation applicable to commercial firms and those nonprofits exempted from OMB Circular No. A-122. The administrative requirements of OMB Circular Nos. A-102, A-110, A-128 and A-133 apply. Further requirements are stated in the BAA.

Aplication and Award Process

Preapplication Coordination

This program is excluded from coverage under E.O.


Application Procedures

This program is subject to OMB Circular No. A-110. All eligible organizations may submit proposals in response to general and specific broad agency announcements (BAAs) published annually or as the need arises. Information regarding areas of interest and points of contact are contained in the BAAs. Application and award procedures are also contained in the BAA brochures.

Award Procedures

Award decisions will be based on a competitive selection of proposals resulting from a peer review. Evaluations will use the criteria contained in the relevant Broad Agency Announcement. If selected for award, the proposal is incorporated into a grant document and the applicant agrees to perform the work describes therein.


Proposals may be submitted at any time during the indicated submission time contained in the BAA.


Public Laws 108-25, 108-287.

Range of Approval/Disapproval Time

Formal proposals are normally reviewed and notification made within six months from submission. Grant awards are usually made within three months from notification.


Not applicable.


Renewals are made by competitive applications and reviews.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula.

Length and Time Phasing of Assistance

Length and Time Phasing of Assistance: Funding will reflect the period of performance and may be awarded incrementally. Normally, projects are funded for one year of operations. Funds are normally provided in individual grants according to a quarterly schedule of payments.

Post Assistance Requirements


Quarterly financial reports (SF 272) and a final transactions report (SF 269) are required.

Additionally, grants require interim technical, progress and final reports as outlined in each BAA.

In addition, awardees are required to provide DHAPP copies of media published.


In accordance with the provisions of OMB Circular A-133 (Revised June 27, 2003), Audits of States, Local Governments, and Nonprofit Organizations, nonfederal entities that receive financial assistance of $500,000 or more in Federal awards will have a single or a program specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.


In accordance with 22 CFR Part 226.53, grantees are to maintain accounting records for a minimum of 3 years after the end of the date of submission of the final expenditure report. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the 3-year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later.

Financial Information

Account Identification

97-6013-0-1-551; 97-1030-0-1-551.


(Grants) FY 07 $10,000,000; FY 08 est not reported; and FY 09 est not reported.

Range and Average of Financial Assistance

$50,000 to $1,500,000.

Regulations, Guidelines, and Literature

OMB Circular Nos. A-110, A- 133, A-88, and A-21; DoD Instruction 3210.6, the DOD Grants and Agreements Regulation are applicable to the project grants.

Information Contacts

Regional or Local Office

Not applicable.

Headquarters Office

Department of Defense HIV/AIDS Prevention Program, Naval Health Research Center, PO Box 85122, San Diego, CA 92186-5122. Telephone: (619) 553-8528; E-mail:

Criteria for Selecting Proposals

Criteria are defined specifically in the BAAs when issued.

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Edited by: Michael Saunders

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