Administrative Cost Grants for Indian Schools

To provide grants to tribes and tribal organizations operating schools for the purpose of paying administrative and indirect costs.

Related Programs

Examples of Funded Projects

Examples of some administrative costs include fiscal, personnel, property and procurement management and costs of necessary insurance, auditing, legal, safety and security services.

Agency - Department of the Interior

The Department of the Interior protects and provides access to the Nation's natural and cultural heritage, including responsibilities to Indian tribes and island communities. Departmental goals include resource protection and usage, overseeing recreational opportunities, serving communities and excellence in management.

Office - See Education Line Officers' addresses in Appendix IV of the Catalog.

Program Accomplishments

One hundred and twenty-two tribally operated schools received grants under this program. These funds were used to provide related administrative overhead support without reducing direct program services.

Uses and Use Restrictions

Funds may be used for program services related administrative overhead, operations necessary to meet requirements of the law, prudent management practices, and other necessary support functions.

Eligibility Requirements

Applicant Eligibility

Federally Recognized Indian Tribal Governments or Tribal Organizations operating a Bureau of Indian Affairs funded school.

Beneficiary Eligibility

Indian Tribal Governments or tribal organizations operating an elementary or secondary school under a grant or Self-determination contract with the Bureau of Indian Affairs.


Approved status as a grant or contract school.

Aplication and Award Process

Preapplication Coordination


This program is excluded from coverage under E.O.


Application Procedures

No separate application is required. The additional allocation will be calculated by the Bureau of Indian Affairs and added to the underlying award.

Award Procedures

The headquarters office calculates the amount of the award and the grantee is notified by the Education Line Officer.




Indian Self-Determination and Education Assistance Act, Public Law 93-638, as amended, 25 U.S.C. 450 et seq.; Indian Education Amendments of 1978, Public Law 95-561, 25 U.S.C. 2001 et seq.; Tribally Controlled Schools Act, 25 U.S.C. 2501 et seq.

Range of Approval/Disapproval Time



An applicant who disputes the amount of the award may request an informal conference with the deciding official, or may appeal the denial of the application to the Interior Board of Indian Appeals, or may bring suit in U.S. District Court. Full appeal procedures are found in 25 CFR Part 900.


Awards are renewed automatically based on satisfactory performance by the grantee.

Assistance Considerations

Formula and Matching Requirements

Funds are allocated in accordance with 25 U.S.C. 2008(a).

Length and Time Phasing of Assistance

Awards are made on an annual basis and the funds remain available without fiscal year limitation until expended by the contractor/grantee.

Post Assistance Requirements


Annual Financial Report, Narrative Report, and a program evaluation by an impartial third party such as an accrediting agency.


For awards made under this program, grantees are responsible for obtaining audits. All nonfederal entities that expend $500,000, or more of Federal awards in a year ($300,000 for fiscal year ending on or before December 30, 2003) are required to obtain an annual audit in accordance with the Single Audit Act Amendments of 1996 (31 U.S.C. 7501 et seq.) and OMB Circular A-133 Compliance Supplement and Government Auditing Standards. Nonfederal entities that expend less than $500,000 (for fiscal years ending after December 1, 2003) a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in OMB Circular A-133.


Financial records must be retained for 3 years from the date of submission of the single audit report. Procurement records must be retained for 3 years from the date of final payment. Property records must be retained for 3 years from the date of disposition, replacement, or transfer. Records pertaining to any litigation, audit exceptions or claims must be retained until the dispute has been resolved.

Financial Information

Account Identification



(Grants) FY 07 $44,060,000; FY 08 est. $43,373,000; and FY 09 est. $43,373,000.

Range and Average of Financial Assistance

$49,000 to $1,785,000; $363,000.

Regulations, Guidelines, and Literature

25 CFR 39; 25 CFR 45; 25 CFR 900.

Information Contacts

Regional or Local Office

See Education Line Officers' addresses in Appendix IV of the Catalog.

Headquarters Office

Headquarters Office: Office of Indian Education Programs, Bureau of Indian Affairs, MS-3609 MIB, 1849 C Street, N.W., Washington, DC 20240. Contact: Joe Herrin. Telephone: (202) 208-7658. Use the same number for FTS.

Criteria for Selecting Proposals

Applicants meeting eligibility criteria are funded.

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