Los Alamos National Laboratory Fire Protection

The general objective of this Cooperative Agreement is to provide financial support for staff, response vehicles, specialized tours and training, and the use of fire station facilities to the Incorporated County of Los Alamos to allow the County to provide an enhanced level of fire department services,
including advanced nuclear facility capable, industrial fire suppression, advanced emergency medical, rescue, hazardous materials response, and other services through its municipal fire department.

Agency - Department of Energy

The Department of Energy's goal is to advance national, economic and energy security in the U.S.; to promote scientific and technological innovation in support of that goal; and to ensure environmental cleanup of the national nuclear weapons complex.

Office - See Regional Agency Offices.

For any questions or concerns, please contact the Los Alamos Field Office Emergency Program Manager, Bill Gentile.



Program Accomplishments

Fiscal Year 2012: Completion of first 3 year cycle for training, tours, and exercise performance of County firefighters for response at Los Alamos National Laboratory. Fiscal Year 2013: Response time tracking initiated. Fiscal Year 2014: Standing up of an independent and fully capable County Hazardous Material Response Team.

Uses and Use Restrictions

• Cost effective and efficient management of the delivery of fire department services to LANL, including recruitment, selection, training and promotion of fire department personnel.
• Cost effective and efficient management of business aspects of fire department operations, including procurement of services and supplies necessary to perform the agreement, and generating specifications for equipment purchases such as fire department apparatus.
• Providing manual fire fighting response and capability.
• Providing emergency medical response and capability.
• Providing rescue response and capability.
• Implementing and providing hazardous materials response capability.
• Providing fire and safety related non-emergency services as identified in the agreement such as hydrant testing.
• Providing fire department standbys at LANL for designated recurring activities, and on an as-needed basis for special hazards.
• Maintaining a minimum training capability for fire fighters.
• Maintaining certifications for various fire fighter and fire officer levels.
• Maintaining emergency and non-emergency procedures associated with the operation of a fire department.
• Maintain a fire department response capability that meets NFPA 1500, NFPA 1710 and other applicable NFPA standards to the extent practical for fire department responses to LANL.
• Maintain emergency response plans for all LANL facilities.
• Providing agreed upon mutual aid, automatic aid, and outside assistance to the surrounding communities and cities.
• Providing other miscellaneous services as defined in the agreement.

Fire fighters provided by the County are required to obtain and maintain a DOE security clearance.

Fire Department is to follow all LANL security requirements.

Eligibility Requirements

Applicant Eligibility

EMERGENCY PREPAREDNESS: The fire department has an authorized staffing level of 139 fire fighters and officers and 11 civilian support staff.

The fire department staff, in addition to being trained as conventional fire fighters responding to fires in residence and businesses, is also trained to respond to fires and other emergencies at nuclear and high hazard facilities.

PLANNING: The fire department is responsible for the development of Pre-Incident Plans at LANL buildings and facilities.

PUBLIC WORKS: The fire department is responsible for hydrant testing at LANL.

TRAINING: Fire fighters receive special training prior to engaging in fire fighting or emergency operations at nuclear and high hazard facilities at LANL, not only to ensure their safety, but to ensure that their actions contribute to control of the incident, versus making the incident worse by possibly spreading contamination or taking actions which result in unnecessary damage to mission critical or costly equipment.

Beneficiary Eligibility

Los Alamos Fire Department is an agency within Los Alamos County. Los Alamos County is a political subdivision of the State of New Mexico.

Credentials/Documentation

No Credentials or documentation are required. This program is excluded from coverage under OMB Circular No. A-87.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110.

Award Procedures

Funds awarded via the NNSA Contracts and Procurement Division, Albuquerque Complex, Albuquerque, New Mexico, coordinating with the NNSA Los Alamos Field Office as the Delegated Program Office. The procedural steps at the NNSA are as follows: Contract Specialist (NA-APM-12), Preparation; Contracting Officer (NA-APM-121), Coordination and Review; Patent Counsel, Coordination and Review; Legal Counsel, Coordination and Review; Independent Review (NA-APM-122.1); Head of Contracting Activity (NA-APM-12), Coordination and Review; Contracting Officer (NA-APM-121), and Final Signature.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

31 USC 6305, 31 U.S.C 6304.

Range of Approval/Disapproval Time

From 30 to 60 days. Pending.

Appeals

Not Applicable.

Renewals

Not Applicable.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula.
Matching Requirements: Percent: 20.%. Using a sliding scale implemented over the period of performance, October 1, 2013 through September 30, 2018, the County"s cost for providing fire protection within Los Alamos County and LANL will be approximately 20 percent of the overall fire department budget.
This program does not have MOE requirements. Federal contribution is under $100M for the 5-year agreement.

Length and Time Phasing of Assistance

This Cooperative Agreement is for a 5-year term. The period of performance is October 1, 2013 to September 30, 2018. Method of awarding/releasing assistance: lump sum.

Post Assistance Requirements

Reports

Special Status Report; Final Scientific/Technical Report; SF-425 Federal Financial Reports; Patent Certification; SF-428 & 428B Final Property Report; Patent Certification;
SF-428 Tangible Personal Property Forms Family; Training Plan; LANL Fire Hydrant Flow Testing; LANL Emergency Response Time Report; and DOE Vehicle Mileage Report.

No cash reports are required.

Monthly Progress Reports Associated with meeting the expectations of the Cooperative Agreement.

As required, to support cost-sharing of the Cooperative Agreement.

Oversight of the performance attributes of this Cooperative Agreement is the responsibility of the Los Alamos Field Office.

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. Los Alamos County includes Cooperative Agreement related transactions in its annual Comprehensive Annual Financial Report, completed June 30th of each year.

Records

Required by the Cooperative Agreement terms and conditions.

Financial Information

Account Identification

89-0240-0-1-054 - .

Obigations

(Project Grants (Cooperative Agreements)) FY 12 $15,092,379; FY 13 est $16,276,911; and FY 14 est $18,066,728 - FY14 number is provided prior to negotiation with the Recipient.

Range and Average of Financial Assistance

For the 1st term of the Cooperative Agreement (FY09-FY13), Federal assistance ranged from $13,978,318 to $16,276,911 (estimated).
For the new term of the Cooperative Agreement (FY14-FY18), prior to negotiation, Federal assistance is estimated at $18,066,728 to $21,013,921.

Regulations, Guidelines, and Literature

The Cooperative Agreement notes numerous regulations (both Federal, local, and Laboratory) and guidelines associated with the performance expectations of the Recipient.

Information Contacts

Regional or Local Office

See Regional Agency Offices. For any questions or concerns, please contact the Los Alamos Field Office Emergency Program Manager, Bill Gentile.

Headquarters Office

William A. Gentile 3747 W. Jemez Road, Los Alamos, New Mexico 87544 Email: gentile@lanl.gov Phone: 505-667-5828

Criteria for Selecting Proposals

Not Applicable.



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