Medical Reserve Corps Small Grant Program

To support the development of Medical Reserve Corps (MRC) units in communities throughout the United States to: (1) increase capacity at the community level to respond during emergencies which have medical consequences, and (2) improve public health in communities through volunteerism on an ongoing basis.

Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Program Accomplishments


Uses and Use Restrictions

Funds are to be used for establishment of community-based, citizen volunteer Medical Reserve Corps.

Funds may be used for organizing, volunteer recruitment, assessment of risks and vulnerabilities, strategy development, planning, training, drills/practice, supplies and equipment.

Eligibility Requirements

Applicant Eligibility

Applicants may be an entity of the local government or a local nonprofit, non-governmental community-based organization.

If a local Citizen Corps Council has a nonprofit status, the Citizen Corps Council can be the applicant.

Faith based organizations are eligible to apply.

Beneficiary Eligibility

General public.


Proof of nonprofit status is required as part of the application submission. Costs will be determined in accordance with 45 CFR 74 and 92.

Aplication and Award Process

Preapplication Coordination

This program is eligible for coverage under E.O.

12372 "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

The application kit to be made available under this notice will contain a listing of States that have chosen to set up a review system and will include a State Single Point of Contact (SPOC) in the State for review.

Applicants (other than federally recognized Indian tribes) should contact their SPOCs as early as possible to alert them to the prospective applications and receive any necessary instructions on the State process.

For proposed projects serving more than one State, the applicant is advised to contact the SPOC of each affected State.

The due date for State process recommendations is 60 days after the application deadline.

The Office of the Surgeon General does not guarantee that it will accommodate or explain its responses to State process recommendations received after that date.

Application Procedures

Application kits may be requested by calling 240-453-8822 or writing to: Ms. Karen Campbell, Director, Office of Public Health and Science (OPHS) Office of Grants Management, 1101 Wootton Parkway, Suite 550, Rockville, MD 20852. Applications should be submitted to: Ms. Karen Campbell, Director, Office of Public Health and Science (OPHS), Office of Grants Management, 1101 Wootton Parkway, Suite 550, Rockville, MD 20852. Applications must be prepared using Form OPHS-1. This form is available in Adobe Acrobat format at the following website: . The Office of Public Health and Science (OPHS) provides multiple mechanisms for the submission of applications. Applicants will receive notification via mail from the OPHS Office of Grants Management confirming the receipt of applications submitted using any of these mechanisms. Applications submitted to the OPHS Office of Grants Management after the deadlines will not be accepted for review and will be returned to the applicant unread. The submission deadline will not be extended. Applications which do not conform to the requirements of the grant announcement will not be accepted for review and will be returned to the applicant. Applications may only be submitted electronically via the electronic submission mechanisms specified below. Any applications submitted via any other means of electronic communication, including facsimile or electronic mail, will not be accepted for review. While applications are accepted in hard copy, the use of the electronic application submission capabilities provided by the OPHS eGrants system or the Web site Portal is encouraged. Information about this system is available on the OPHS eGrants Web site,

Award Procedures

Applications will be screened upon receipt. Those that are judged to be incomplete or arrive after the deadline will be returned without comment. Accepted applications will be reviewed for technical merit in accordance with PHS policies. Applications will be evaluated by a technical review panel composed of experts. Funding decisions will be determined by the Director, Division for Policy and Program Development, Office on Women's Health and will take into consideration the recommendations and ratings of the review panel; program needs, stated preferences; geographic location; and recommendations of DHHS Regional Women's Health Coordinators. .


To be considered for review, applications must be submitted by the established due date. Applications not meeting the deadline will be considered late and will be returned to the applicant unread.


Public Health Service Act, as amended, 42 U.S.C. 241, Section 301.

Range of Approval/Disapproval Time

Project period is for 3 year.





Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula or matching requirements.

Length and Time Phasing of Assistance

Grant projects will have a project period not to exceed 3 years, with 12 month budget periods. Following the initial budget period, continued funding is subject to the availability of funds and satisfactory program performance. Necessary instructions regarding payment procedures will be provided at the time of the award.

Post Assistance Requirements


Progress reports are required annually for each budget period, and a final progress report is due 90 days following the end of the project period.

Financial Status Reports are due at the end of each budget period, and a final Financial Status Report is due 90 days following the end of the project period.


In accordance with the provisions of OMB Circular No. A- 133 "Audit of States, Local Governments, and Non-Profit Organizations, nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt as noted in Circular No. A- 133. In addition, grants and cooperative agreements are subject to inspection and audits by HHS and other Federal government officials.


Financial records, supporting documents, statistical records, and all other records pertinent to a grant shall be retained for a minimum of 3 years, or longer pending completion and resolution of any audit finding(s).

Financial Information

Account Identification



(Cooperative Agreements) FY 07 $8,350,000; FY 08 est not available; and FY 09 est not reported.

Range and Average of Financial Assistance

$10,000 to $50,000; $50,000.

Regulations, Guidelines, and Literature

45 CFR 74 and 92. Specific program requirements are contained in the Federal Register Notice, the application instructions, and the PHS Grants Policy Statement. A guide for local groups/organizations to help them in establishing a Medical Reserve Corps will be disseminated by the Office of the Surgeon General of the U.S. Public Health Service.

Information Contacts

Regional or Local Office

Not applicable.

Headquarters Office

Program Contact: Office of the Surgeon General, USPHS, Room 18-66, 5600 Fishers Lane, Rockville, Maryland 20817. Telephone (301) 443-2528. Grants Management Contact: Office of Grants Management, Office of Public Health and Science, 1101 Wootton Parkway, Suite 550, Rockville, MD 20852, Telephone (240) 453-8822.

Criteria for Selecting Proposals

Complete review criteria are published in the Federal Register Notice or can be obtained from the Program contact. Listed below are some criteria used to review applications: 1) Implementation plan which describing linkages to existing community resources, the role the Medical Reserve Corps will most likely have, and the timeframe for planning and implementation; 2) Management plan describing the organization's capabilities; 3) Evaluation plan describing program goals and how those goals will be assessed; 4) Supporting documentation detailing how the Medical Reserve Corps is connected to a Citizen Corps Council; and 5) Background on the adequacy of demonstrated knowledge of emergency medical response/care systems and utilization of volunteers.

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