The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America's vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.
Uses and Use Restrictions
States are encouraged to use grants to implement a sustained pre-disaster hazard mitigation program to reduce risk to the population, the costs and disruption to individuals and businesses caused by severe property damage, and the ever-growing cost to all taxpayers of Federal disaster relief efforts.
The program is similar to both the Flood Mitigation Assistance (FMA) Program and the Hazard Mitigation Grant Program (HMGP) in that there is an emphasis on "brick and mortar" mitigation projects and that State and local mitigation plans are required prior to approval of mitigation project grants.
Allowable costs will be governed by 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments and OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments.
Any State, including the District of Columbia, the U.S.
Virgin Islands, the Commonwealth of Puerto Rico, Guam, American Samoa, the Trust Territories of the Pacific Islands, and the Mariana Islands, is eligible as well as Indian tribal governments.
Grantee eligibility. State and Indian tribal governments are eligible to apply for assistance as a grantee under the PDM program. Sub-grantee eligibility. Local governments and Indian tribal governments are eligible to apply to the grantee for assistance as a sub-grantee under the PDM program. In order for floodprone communities to receive funds, applicants must be participating in the National Flood Insurance Program (if they have been mapped through the NFIP) and must be in good standing (not on probation or suspension).
Grant awards will be determined in accordance with OMB Circulars No. A-102, Grants and Cooperative Agreements with State and Local Governments and A-87, Cost Principles for State, Local and Indian Tribal Governments.
Aplication and Award Process
FEMA will allocate the PDM funds annually to each FEMA Region for distribution among the States.
FEMA will notify eligible States of the expected funding amounts prior to the beginning of each fiscal year.
Local governments should consult the official designated point of contact in their State for more information on the process the State requires to be followed in applying for assistance.
This program is excluded from coverage under E.O.
Application deadline and other information are contained in the application/program guidance.
Applications or plans are reviewed by DHS program and administrative staff. Any issues or concerns noted in the application will be negotiated with the successful applicant prior to the award being issued.
Refer to announcement or application guidance for further information.
Robert T. Stafford Disaster Relief and Emergency Assistance Act, Section 203, 42 U.S.C. 5121-5206, as amended by Section 102 of the Disaster Mitigation Act of 2000.
Range of Approval/Disapproval Time
Refer to program guidance document.
Formula and Matching Requirements
FEMA will contribute up to 75 percent of the cost of activities approved for funding. At least 25 percent of the total eligible costs will be provided from a nonfederal source. Grants awarded to small and impoverished communities may receive a Federal cost share of up to 90 percent of the total cost to implement eligible PDM activities. FEMA has adopted the Environmental Protection Agency's definition for a Small and Impoverished Community, which must meet all of the following criteria: it must be a community of 3,000 or fewer individuals that is identified by the State as a rural community, and is not a remote area within the corporate boundaries of a larger city; it must be economically disadvantaged, with residents having an average per capita annual income not exceeding 80 percent of national per capita income, based on best available data; it must have a local unemployment rate that exceeds by one percentage point or more, the most recently reported, average yearly national unemployment rate; and it must meet any other factors identified in the State Plan in which the community is located. All contributions, cash and in-kind, are accepted as part of the nonfederal matching share. Except as allowed by Federal statute, no other Federal grant funds can be used as a match. The following documentation is required for matching contributions: record of source of donor, dates, rates, amounts, and deposit slips (cash contributions only). Requirements for in-kind contributions can be found in OMB Circular A-102, Common Rule, 44 CFR 13.24.
Length and Time Phasing of Assistance
Refer to program guidance. Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures.
Post Assistance Requirements
Grantees are required to submit quarterly financial and performance reports.
Quarterly Progress Reports must include the progress of each sub-grant award.
Reports are due 30 days after the end of each quarter: Jan.
30, April 30, July 30, and Oct.
Final financial and performance reports are due 90 days after the expiration or termination of grant award.
In accordance with the provisions of OMB Circular A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards (or receive property, or a combination of both, within the fiscal year) will have a single or a program-specific audit conducted for that year. Non-federal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular A-133. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.
Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.
(Grants) FY 07 est not available; FY 08 est not available; and FY 09 est not available. This CFDA will remain open for audit purposes until final closeout of grants.
Range and Average of Financial Assistance
Refer to program guidance.
Regulations, Guidelines, and Literature
Awards will be governed by Section 203 of the Stafford Act, the Federal Register Notice of availability of Pre-Disaster Mitigation grants, and program guidance, which will be made available to the public on the FEMA internet site: www.fema.gov.
Regional or Local Office
See Appendix IV of the Catalog for the list of addresses of Federal Emergency Management Agency Regional Offices.
Department of Homeland Security, 245 Murray Drive, SW., Washington, DC 20528.
Criteria for Selecting Proposals
Refer to the program guidance for information on criteria for selecting proposals.
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