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PEPFAR Community Led Monitoring (CLM)-Zambia
See attached NOFO for full funding opportunity.
U. S. President’s Emergency Plan for AIDS Relief (PEPFAR) U. S. Embassy Zambia Community Led Monitoring-Notice of Funding Opportunity Section 1:
PROGRAM DESCRIPTION AND OBJECTIVES Program Description The U. S. President’s Emergency Plan for AIDS Relief (PEPFAR) Zambia requests applications for an open competition for organizations to conduct the Community Led Monitoring (CLM) program.
This funding opportunity seeks to improve the quality of HIV care in Zambia by soliciting and triangulating recipient of care feedback collected by trained community members.
PEPFAR Zambia and Government Republic of Zambia (GRZ) Ministry of Health uses this information to strengthen, address gaps and improve the outcomes of HIV services.
PEPFAR Zambia seeks not-for-profit organizations with the capacity to collaborate with PEPFAR, key stakeholders, as well as community level recipients of care of PEPFAR supported services.
Potential grantees should build on past work, be able to implement a monitoring program to promote cooperation in improving HIV care, encourage all People living with HIV (PLHIV) constituencies, including but not limited to key populations (KP), adolescent girls and young women (AGYW) persons with disability and pregnant and breastfeeding women (PBFW), to share their experience and facilitate discussion and insight that makes a difference in the HIV response.
Program Objectives PEPFAR Zambia recognizes the importance of engaging with communities in the development and implementation of its HIV programming.
The CLM program started in 2021 with PEPFAR providing funding and technical support to not-for-profit organizations implementing in each province.
Beginning May 2025, PEPFAR will support CLM implementation with organizations aiming to strengthen previous CLM activities and systematically address client feedback.
In partnership with the National HIV/AIDS, STI, and TB Council (NAC) and the Ministry of Health (MOH), quarterly review meetings of recipient of care and client feedback will be held to identify persistent and common problems, challenges, and barriers to service uptake at the site and facility level.
To facilitate and ensure all provinces and PLHIV constituencies are represented, PEPFAR Zambia seeks applicants from community organizations from each province in Zambia.
The grantees are encouraged to integrate PLHIV-focused community organizations within their province as structures that will facilitate recipient of care engagement for feedback collection.
The feedback will be collected and reported using a harmonized reporting tool created by stakeholders.
The role of the grantees will focus on feedback collection and synthesizing feedback to share with stakeholders with approval from PEPFAR and MOH, while PEPFAR Zambia will provide oversight of CLM implementation.
The grantees are expected to collect recipient of care feedback and experience in two phases; phases one establishes a baseline while phase two demonstrates changes in quality-of-service provision.
The deliverables are:
1. Include low and high-volume health facilities offering PEPFAR supported HIV related services across the province, as part of data collection.
2. Collect feedback from all PLHIV constituencies, including but not limited to KP, AGYW, persons with disability, and PBFW.
Applications which do not include plans for the inclusion of all constituencies will not be considered.
3. Submit monthly programmatic reporting.
4. Submit quarterly summarized programmatic indicators and financial reporting 5. Track changes in recipient of care feedback and service provision between phase one and two feedback collection.
6. Participate in quarterly meetings with government, community, United States Government (USG) and implementing partners.
7. Make actionable recommendations to improve client care based on feedback from recipients of care.
Section 4:
APPLICATION AND SUBMISSION INFORMATION Instructions:
Please follow all application instructions carefully.
Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
Applicants must ensure:
1. The proposal clearly addresses the goals and objectives of this funding opportunity 2. All documents are in English 3. All budgets are in U. S. dollars and calculated at USD 1= K25 (as of July 2024) 4. All pages are numbered 5. All materials are submitted to Grants.gov, by midnight February 17, 202 5. The following documents are required:
1. Mandatory Applications forms (these forms are included in the package):
a) SF-424 (Application for Federal Assistance) b) SF-424A (Budget Information for Non-Construction Programs) c) SF-424B (Assurance for Non-Construction Programs) 2. Summary Page:
Cover sheet stating the organization’s name, province applying for, and brief overview of your organization implementation of the CLM program.
3. Proposal:
The proposal should contain sufficient information that anyone not familiar with community led monitoring would understand exactly what the applicant wants to do.
You may use your own proposal format, but it must include all the items below:
a.
Proposal Summary:
Short narrative that outlines your organization’s proposed community led program, including plans to reach and collect feedback on the service experience of all PLHIV constituencies including KP, AGYW, pediatrics, persons with disability, and PBFW.
a) Introduction to the Organization Applying:
A description of past and present operations, showing the ability to carry out the CLM program, including the descriptions of funding programs of at least/minimum $25,000, and all previous grants from U. S. government agencies.
b) Program Methodology and Monitoring Plan:
A description of how your organization will engage and train their staff within the province to collect and consolidate feedback from recipients of care.
Address the following:
· Include a detailed description of the institutions, networks, and community structures your organization will engage to expand the reach of all PLHIV constituencies accessing HIV related services in the province of interest.
· Detailed description of how all PLHIV constituencies will be included.
· Target to reach a monthly minimum of 250 recipients of care with all PLHIV constituencies covered.
· The coverage of recipients of care should be from both low and high-volume health facilities and, rural and urban areas.
· Describe how your organization will provide field team technical support and supervision to ensure feedback is collected correctly and reports are submitted on a monthly and quarterly basis in a timely manner throughout the lifecycle of the grant.
· Provide detailed description of how recipients of care will be engaged in collaboration with health facilities and other community structures.
· Provide assurance to not engage in a competing interest to this program.
· For sub-awarding:
Describe how the CLM work will be managed and tracked, and all reporting requirements met with the sub-awardee.
c) Key Personnel:
Names, titles, roles, and experience/qualifications of key personnel involved in the CLM program.
What proportion of their time will be used in support of the CLM program? d) Program Partners:
List the names of any type of involvement of partner organizations and/or sub-awardees.
4. Budget Justification Narrative:
After filling out the SF-424A Budget form, use two separate documents to describe project budget expenses as detailed budget and budget narrative.
5. Attachments:
a) CV or resume of key personnel who are proposed for the program b) Letters of support from program partners describing the roles and responsibilities of each partner (if applicable) c) Three Reference letters 1. One letter must be from an international organization with annual funding of $25,000 or more d) Applicants submitting proposals over $100,000 must also submit Standard Form LLL (SF-LLL), Disclosure of Lobbying Activities.
This form is available at:
http://apply0 7. grants.gov/apply/forms/sample/SFLLL-V 1. 1. pdf Questions:
For questions on this solicitation please submit questions ONLY to PEPFAR Zambia Grants Team:
lusakasmallgrants@state.gov.
No questions received through phone calls will be answered.
Questions may be received until January 20, 2025, and the answers to all questions received will be posted by February 03, 2025 on the PEPFAR Zambia webpage:
https://zm.usembassy.gov/our-relationship/pepfar/.
Please check back frequently for any updates.
· For questions relating to grants.gov, please contact +1-800-518-4726 or support@grants.gov.
· For questions relating to sam.gov, please contact +1-866-606-8220 or fds.gov.
Submission:
All application materials must be submitted electronically through Grants.gov.
The subject line should be as follows –Applicant Organization name:
Community Led Monitoring Grants Program.
through Grants.gov only Paper and or email applications will NOT be accepted.
Application Deadline:
February 17, 2025, by Midnight Zambia time.
U. S. President’s Emergency Plan for AIDS Relief (PEPFAR) U. S. Embassy Zambia Community Led Monitoring-Notice of Funding Opportunity Section 1:
PROGRAM DESCRIPTION AND OBJECTIVES Program Description The U. S. President’s Emergency Plan for AIDS Relief (PEPFAR) Zambia requests applications for an open competition for organizations to conduct the Community Led Monitoring (CLM) program.
This funding opportunity seeks to improve the quality of HIV care in Zambia by soliciting and triangulating recipient of care feedback collected by trained community members.
PEPFAR Zambia and Government Republic of Zambia (GRZ) Ministry of Health uses this information to strengthen, address gaps and improve the outcomes of HIV services.
PEPFAR Zambia seeks not-for-profit organizations with the capacity to collaborate with PEPFAR, key stakeholders, as well as community level recipients of care of PEPFAR supported services.
Potential grantees should build on past work, be able to implement a monitoring program to promote cooperation in improving HIV care, encourage all People living with HIV (PLHIV) constituencies, including but not limited to key populations (KP), adolescent girls and young women (AGYW) persons with disability and pregnant and breastfeeding women (PBFW), to share their experience and facilitate discussion and insight that makes a difference in the HIV response.
Program Objectives PEPFAR Zambia recognizes the importance of engaging with communities in the development and implementation of its HIV programming.
The CLM program started in 2021 with PEPFAR providing funding and technical support to not-for-profit organizations implementing in each province.
Beginning May 2025, PEPFAR will support CLM implementation with organizations aiming to strengthen previous CLM activities and systematically address client feedback.
In partnership with the National HIV/AIDS, STI, and TB Council (NAC) and the Ministry of Health (MOH), quarterly review meetings of recipient of care and client feedback will be held to identify persistent and common problems, challenges, and barriers to service uptake at the site and facility level.
To facilitate and ensure all provinces and PLHIV constituencies are represented, PEPFAR Zambia seeks applicants from community organizations from each province in Zambia.
The grantees are encouraged to integrate PLHIV-focused community organizations within their province as structures that will facilitate recipient of care engagement for feedback collection.
The feedback will be collected and reported using a harmonized reporting tool created by stakeholders.
The role of the grantees will focus on feedback collection and synthesizing feedback to share with stakeholders with approval from PEPFAR and MOH, while PEPFAR Zambia will provide oversight of CLM implementation.
The grantees are expected to collect recipient of care feedback and experience in two phases; phases one establishes a baseline while phase two demonstrates changes in quality-of-service provision.
The deliverables are:
1. Include low and high-volume health facilities offering PEPFAR supported HIV related services across the province, as part of data collection.
2. Collect feedback from all PLHIV constituencies, including but not limited to KP, AGYW, persons with disability, and PBFW.
Applications which do not include plans for the inclusion of all constituencies will not be considered.
3. Submit monthly programmatic reporting.
4. Submit quarterly summarized programmatic indicators and financial reporting 5. Track changes in recipient of care feedback and service provision between phase one and two feedback collection.
6. Participate in quarterly meetings with government, community, United States Government (USG) and implementing partners.
7. Make actionable recommendations to improve client care based on feedback from recipients of care.
Section 4:
APPLICATION AND SUBMISSION INFORMATION Instructions:
Please follow all application instructions carefully.
Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
Applicants must ensure:
1. The proposal clearly addresses the goals and objectives of this funding opportunity 2. All documents are in English 3. All budgets are in U. S. dollars and calculated at USD 1= K25 (as of July 2024) 4. All pages are numbered 5. All materials are submitted to Grants.gov, by midnight February 17, 202 5. The following documents are required:
1. Mandatory Applications forms (these forms are included in the package):
a) SF-424 (Application for Federal Assistance) b) SF-424A (Budget Information for Non-Construction Programs) c) SF-424B (Assurance for Non-Construction Programs) 2. Summary Page:
Cover sheet stating the organization’s name, province applying for, and brief overview of your organization implementation of the CLM program.
3. Proposal:
The proposal should contain sufficient information that anyone not familiar with community led monitoring would understand exactly what the applicant wants to do.
You may use your own proposal format, but it must include all the items below:
a.
Proposal Summary:
Short narrative that outlines your organization’s proposed community led program, including plans to reach and collect feedback on the service experience of all PLHIV constituencies including KP, AGYW, pediatrics, persons with disability, and PBFW.
a) Introduction to the Organization Applying:
A description of past and present operations, showing the ability to carry out the CLM program, including the descriptions of funding programs of at least/minimum $25,000, and all previous grants from U. S. government agencies.
b) Program Methodology and Monitoring Plan:
A description of how your organization will engage and train their staff within the province to collect and consolidate feedback from recipients of care.
Address the following:
· Include a detailed description of the institutions, networks, and community structures your organization will engage to expand the reach of all PLHIV constituencies accessing HIV related services in the province of interest.
· Detailed description of how all PLHIV constituencies will be included.
· Target to reach a monthly minimum of 250 recipients of care with all PLHIV constituencies covered.
· The coverage of recipients of care should be from both low and high-volume health facilities and, rural and urban areas.
· Describe how your organization will provide field team technical support and supervision to ensure feedback is collected correctly and reports are submitted on a monthly and quarterly basis in a timely manner throughout the lifecycle of the grant.
· Provide detailed description of how recipients of care will be engaged in collaboration with health facilities and other community structures.
· Provide assurance to not engage in a competing interest to this program.
· For sub-awarding:
Describe how the CLM work will be managed and tracked, and all reporting requirements met with the sub-awardee.
c) Key Personnel:
Names, titles, roles, and experience/qualifications of key personnel involved in the CLM program.
What proportion of their time will be used in support of the CLM program? d) Program Partners:
List the names of any type of involvement of partner organizations and/or sub-awardees.
4. Budget Justification Narrative:
After filling out the SF-424A Budget form, use two separate documents to describe project budget expenses as detailed budget and budget narrative.
5. Attachments:
a) CV or resume of key personnel who are proposed for the program b) Letters of support from program partners describing the roles and responsibilities of each partner (if applicable) c) Three Reference letters 1. One letter must be from an international organization with annual funding of $25,000 or more d) Applicants submitting proposals over $100,000 must also submit Standard Form LLL (SF-LLL), Disclosure of Lobbying Activities.
This form is available at:
http://apply0 7. grants.gov/apply/forms/sample/SFLLL-V 1. 1. pdf Questions:
For questions on this solicitation please submit questions ONLY to PEPFAR Zambia Grants Team:
lusakasmallgrants@state.gov.
No questions received through phone calls will be answered.
Questions may be received until January 20, 2025, and the answers to all questions received will be posted by February 03, 2025 on the PEPFAR Zambia webpage:
https://zm.usembassy.gov/our-relationship/pepfar/.
Please check back frequently for any updates.
· For questions relating to grants.gov, please contact +1-800-518-4726 or support@grants.gov.
· For questions relating to sam.gov, please contact +1-866-606-8220 or fds.gov.
Submission:
All application materials must be submitted electronically through Grants.gov.
The subject line should be as follows –Applicant Organization name:
Community Led Monitoring Grants Program.
through Grants.gov only Paper and or email applications will NOT be accepted.
Application Deadline:
February 17, 2025, by Midnight Zambia time.
Obtain Full Opportunity Text:
Link to Opportunity in MyGrants
Additional Information of Eligibility:
Not-for-profit organizations, including civil society, non-governmental organizations, and public and private educational institutions.
Full Opportunity Web Address:
https://mygrants.servicenowservices.com/mygrants?id=mygrants_form&table=x_g_usd4_o_grant_funding_opportunity&sys_id=8238087c479e121467358810326d4399&view=Default
Contact:
Agency Email Description:
For question on solicitation
Agency Email:
Date Posted:
2024-12-09
Application Due Date:
Archive Date:
2025-03-28
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