USDA Local and Regional Food Aid Procurement Pilot Project

The purpose of the USDA LRP Project is to examine the timeliness, cost and market impact of using local and regional procurement as a tool to respond to food crises and disasters in developing countries around the world.


Agency - Department of Agriculture

Established in 1862, the Department of Agriculture serves all Americans through anti-hunger efforts, stewardship of nearly 200 million acres of national forest and rangelands, and through product safety and conservation efforts. The USDA opens markets for American farmers and ranchers and provides food for needy people around the world.



Program Accomplishments

Not Applicable.

Uses and Use Restrictions

Resources may only be used in accordance with the terms and conditions specified in the Interim Guidelines for the Local and Regional Food Aid Procurement Pilot Project.



Eligibility Requirements

Applicant Eligibility

Private Voluntary Organizations (PVOs), Intergovernmental Organizations (IGOs), and
Cooperatives are eligible to participate in the USDA LRP Project.



Priority consideration will be given to proposals from U.S.-based organizations.

Beneficiary Eligibility

Only food-insecure populations in developing countries are eligible for assistance under the USDA LRP Project.

Credentials/Documentation

Eligible organizations must submit an application for qualification. The application for qualification must be approved by USDA before an organization is eligible to submit proposals for funding.

Applications for qualification must include a description of the following: (1) Experience implementing and managing food assistance programs, and the capability and the personnel to develop, implement, monitor, report on, and be accountable for field-based projects; (2) Experience working in food-insecure developing countries that are or have been affected by food crises or disasters; (3) An adequate financial framework to implement field-based projects under the USDA LRP Project; and (4) A person or agent located in the United States with respect to which service of judicial process may be obtained by FAS on behalf of the organization. Additional project-specific qualification criteria can be found in the Interim Guidelines for the Local and Regional Food Aid Procurement Pilot Project. This program is excluded from coverage under OMB Circular No. A-87.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is required.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

This program is excluded from coverage under OMB Circular No. A-102. OMB Circular No. A-110 applies to this program.

Award Procedures

Application and project implementation deadlines are included in the announcements on the FAS website.

Deadlines

Not Applicable.

Authorization

Food, Conservation, and Energy Act of 2008, Public Law 110-234, III U.S.C 3206.

Range of Approval/Disapproval Time

From 15 to 30 days.

Appeals

Not Applicable.

Renewals

Not Applicable.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program.
This program has no matching requirements.
MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Funding is available for emergency and non-emergency food assistance projects in developing countries from Fiscal Years 2009-2011.

All food aid procurements and distributions must be completed by September 30, 2011. Method of awarding/releasing assistance: lump sum.

Post Assistance Requirements

Reports

Program participants must submit to FAS, not later than September 30, 2011, the following information regarding each field-based project implemented under the USDA LRP Project, in a format agreed upon by FAS:

(1) With respect to each relevant market in which an eligible commodity was purchased under this section, a description of the prevailing and historic supply, demand, and price movements of the market, including:
(i) The extent of competition for procurement bids;
(ii) The import parity price of the each of the eligible commodities in the purchase country and in the recipient country at the time of purchase; and
(iii) For direct distribution programs, the market price of the eligible commodities in the purchase country one week prior to purchase, on the day of purchase and one week after purchase; or for cash or voucher programs, the market price of the eligible commodities in the purchase country one week prior to distribution of the cash or vouchers, on the day of each cash or voucher distribution and one week after all cash or voucher distributions have been completed;

(2) A description of the means by which each of the eligible commodities was purchased (i.e.

competitive tender, direct contract, spot purchase, etc.);

(3) The impact of the procurement of the eligible commodity on producer and consumer prices in the market;

(4) Each government market interference or other activity of the donor country or the purchase country that might have significantly affected the supply or demand of the eligible commodity in the area at which the local or regional procurement occurred;

(5) The types and quantities of each eligible commodity purchased with USDA LRP Project funds, including:
(i) The purchase country, and the area within the purchase country, in which each eligible commodity was purchased;
(ii) The recipient country, and the area within the recipient country, in which each eligible commodity was distributed; and
(iii) The country of origin of each of the eligible agricultural commodities;

(6) The timeframe for procurement of each eligible commodity, including the following information:
(i) The date on which the eligible commodities were purchased (i.e.

the date on which the contract(s) with the commodity vendor(s) was signed);
(ii) In the case of both local and regional procurements, the date on which title to the eligible commodities transferred to the Participant;
(iii) In the case of regional procurements requiring ocean freight transportation, the vessel flag of registry, the date on which the vessel arrived at the loadport, and the date on which the eligible commodities were delivered to the discharge port;
(iv) If the eligible commodities were shipped on a thru bill of lading, the date on which they were delivered to the inland destination point(s) in the recipient country;
(v) In the case of both local and regional procurements, the date on which the eligible commodities were delivered to the final distribution point(s) in the recipient country; and
(vi) The total cost of the procurement of each eligible commodity (including commodity, processing, packaging, transportation, storage, handling, inspection, and administrative costs);

(7) An assessment regarding:
(i) Whether the objectives of the food security intervention were accomplished;
(ii) The effectiveness of the procurement methodology used;
(iii) The impact of the procurement methodology on local and regional agricultural producers (including large and small agricultural producers), markets, low-income consumers, and targeted beneficiaries; and
(iv) The nutritional value, quality and safety of the food received by the targeted beneficiaries;

(8) The length of the period beginning on the date of the signing of the agreement and ending on the date of delivery of eligible commodities to the targeted beneficiaries; and

(9) The total number and type(s) of beneficiaries served over the life of the field-based project.

(10) Any other information required by FAS under an agreement.

Program participants must submit quarterly financial reports for all funds advanced and all interest earned.

Program participants are required to submit quarterly procurement and distribution status reports.

Detailed expenditure reports may be requested by FAS.

Performance monitoring is not applicable.

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.

Records

Program participants shall retain records and permit access to records in accordance with the requirements of 7 CFR § 3019.53.

Financial Information

Account Identification

12-4336-0-3-999.

Obigations

(Salaries) FY 12 $1,300,000; FY 13 est $0; and FY 14 est $0

Range and Average of Financial Assistance

No Data Available.

Regulations, Guidelines, and Literature

Not Applicable.

Information Contacts

Regional or Local Office

None.

Headquarters Office

FAS/OCBD 1400 Independence Ave., SW, Washington, District of Columbia 20250 Phone: 2027206887

Criteria for Selecting Proposals

Not Applicable.



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Edited by: Michael Saunders

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