Personal Census Search

To retrieve personal information from decennial records and provide an official census transcript to qualified individuals for proof of age, citizenship, family relationships, or satisfy other situations where a birth certificate is required but not available.



Agency - Department of Commerce

The Department of Commerce fosters and promotes the nation's economic development and technological advancement through vigilance in international trade policy, domestic business policy and growth, and promoting economic progress at all levels.

Office - Jean Ann Banet, Chief, Survey Coding Section, Personal Census Search Unit, (812) 218-3046.


Program Accomplishments

None.

Uses and Use Restrictions

Information on age or citizenship may be required: (1) To qualify for government programs (such as Medicare, Social Security retirement, old age benefits, or other pensions); (2) as proof of citizenship when required (for example, in obtaining a passport); (3) when needed for employment purposes; (4) to qualify for rights of inheritance as a beneficiary; and (5) as a generally acceptable proof of age or relationship for annuities, other rights, or benefits to which one may be entitled.

A fee is required for each age search application, whether the applicant's record is found or is not found.

Eligibility Requirements

Applicant Eligibility

Personal information from census records are confidential and may be furnished only upon written request of the persons to whom it relates or, for a proper purpose, to a legal representative of an estate.

Information regarding a child who has not reached legal age may be obtained upon the written request of either parent.

For records of a deceased person, application must be signed by: (1) A blood relative in the immediate family; (2) the surviving wife or husband; (3) a beneficiary; or (4) the administrator or executor of the estate.

In all such cases, a certified copy of the death certificate must be furnished as well as a certified copy of the court order naming the legal representative or legal evidence of the beneficiary's relationship.

Beneficiary Eligibility

Personal information from census records are confidential and may be furnished only upon written request of the persons to whom it relates or, for a proper purpose, to a legal representative of an estate. Information regarding a child who has not reached legal age may be obtained upon the written request of either parent. For records of a deceased person, application must be signed by: (1) A blood relative in the immediate family; (2) the surviving wife or husband; (3) a beneficiary; or (4) the administrator or executor of the estate. In all such cases, a certified copy of the death certificate must be furnished as well as a certified copy of the court order naming the legal representative or legal evidence of the beneficiary's relationship.

Credentials/Documentation

A certified copy of the death certificate must be furnished as well as a certified copy of the court order naming the legal representative or legal evidence of the beneficiary's relationship.

Aplication and Award Process

Preapplication Coordination

None.

This program is excluded from coverage under E.O.

12372.

Application Procedures

Application form (BC-600) can be obtained by request. When a personal census search is made, a $65.00 fee is charged for the cost of making the search, verifying the results, and furnishing a transcript.

Award Procedures

None.

Deadlines

None.

Authorization

Act of August 31, 1954, Public Law 83-740, 13 U.S.C. 8.

Range of Approval/Disapproval Time

None.

Appeals

None.

Renewals

None.

Assistance Considerations

Formula and Matching Requirements

None.

Length and Time Phasing of Assistance

None.

Post Assistance Requirements

Reports

None.

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003); Audits of States, Local Governments, and Nonprofit Organizations; nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.

Records

None.

Financial Information

Account Identification

13-4512-0-1-376.

Obigations

FY 07 $180,000; FY 08 est not available; and FY 09 est not reported.

Range and Average of Financial Assistance

None.

Regulations, Guidelines, and Literature

"Age Search Information" of Census Records, BC-600, no charge.

Information Contacts

Regional or Local Office

Jean Ann Banet, Chief, Survey Coding Section, Personal Census Search Unit, (812) 218-3046.

Headquarters Office

None.

Criteria for Selecting Proposals

None.



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