Cooperative Agreements to Support the Programs of the National Archives and Records Administration (

To undertake a wide-range of activities for the public purpose of carrying out the programs of the National Archives and Records Administration.


Examples of Funded Projects

A project to assist in the broadcast of a Constitution Day program; support of the National History Day outreach and teacher training programs; a project to develop 'vital records and disaster preparedness, advocacy and training materials which will facilitate the development of statewide emergency respnse plans intended to cover public and private archival collections, as well as state and local government records of long term value.


Agency - National Archives and Records Administration

The National Archives and Records Administration enables people to inspect the record of what the Federal government has done, enables officials and agencies to review their actions and helps citizens hold them accountable.



Program Accomplishments

Two cooperative agreements were entered into in FY 07 and one cooperative agreement was entered into in FY 08. It is estimated that one cooperative agreement will be entered into in FY 09.

Uses and Use Restrictions

Cooperative agreements are entered into to support various activities for the public purpose of carrying out the programs of the National Archives and Records Administration.

Eligibility Requirements

Applicant Eligibility

State and local governments, other public entities, educational institutions, or private nonprofit organizations (including foundations or institutes organized to support the National Archives and Records Administration or the Presidential archival depositories operated by it).

Beneficiary Eligibility

State and local governments, other public entities, educational institutions, or private nonprofit organizations (including foundations or institutes organized to support the National Archives and Records Administration or the Presidential archival depositories operated by it).

Credentials/Documentation

None.

Aplication and Award Process

Preapplication Coordination

None.

This program is exempt from coverage under E.O.

12372.

Application Procedures

Submit proposal for a cooperative agreement to the Policy and Planning Staff, National Archives and Records Administration, 8601 Adelphi Road, Room 4100, College Park, MD 20740; Telephone: (301) 837-1850.

Award Procedures

The Policy and Planning Staff review and consider all proposals consistent with the statutory authority and NARA policy. Proposals are then presented to the Senior Staff with a recommendation by the Policy and Planning Staff. The Archivist and the Senior Staff make the final decision with respect to all proposals.

Deadlines

Proposals are accepted on an on-going basis.

Authorization

Public Law 108-383, 118 Stat. 2218; 44 U.S.C. 2119.

Range of Approval/Disapproval Time

Proposals are typically reviewed and decided upon within a few weeks, although actual time frames may vary.

Appeals

None.

Renewals

Procedures for renewals are the same as the original proposal process.

Assistance Considerations

Formula and Matching Requirements

None.

Length and Time Phasing of Assistance

Cooperative Agreements are entered into on an annual basis. The phasing of assistance depends upon the particular project.

Post Assistance Requirements

Reports

The type of required reporting will depend on the particular project.

However, typically, financial status reports and narrative progress reports will be required on a routine basis.

Audits

In accordance with the provisions of OMB Circular A-133, "Audits of States, Local Governments, and Non-Profit Organizations," non-Federal entities that expend $500,000 or more in a year in Federal awards shall have a single or program-specific audit conducted for that year. Non-Federal entities that expend less than $500,000 a year in Federal awards are generally exempt from Federal audit requirements for that year, but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and Government Accountability Office (GAO).

Records

The nonfederal entity maintains records which fully disclose the amount and disposition of funds transferred pursuant to a cooperative agreement, the total cost of the undertaking, the portion of the cost supplied by other sources, and such other records as will facilitate an effective audit.

Financial Information

Account Identification

88-0300-0-1-804.

Obigations

FY 07 $35,000; FY 08 $20,000; and FY 09 est not available.

Range and Average of Financial Assistance

Up to $25,000 per cooperative agreement, with a cap of $75,000 per year; $18,333 average.

Regulations, Guidelines, and Literature

None.

Information Contacts

Regional or Local Office

None.

Headquarters Office

Policy and Planning Staff, National Archives and Records Administration, 8601 Adelphi Road, Room 4100, College Park, MD 20740; Telephone: (301) 837-1850.

Criteria for Selecting Proposals

Projects must support the public purpose of carrying out programs of the National Archives and Records Administration.



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