National State Based Tobacco Control Programs

This cooperative agreement program addresses tobacco use and secondhand smoke exposure in the United States and supports four National Tobacco Control Program goals to (1) Prevent initiation of tobacco use among youth and young adults; (2) Eliminate exposure to secondhand smoke; (3) Promote quitting

credit: Flickr photo by Alan Cleaver
among adults and youth; and (4) Identify and eliminate tobacco related disparities.

Achievement of these goals will reduce chronic disease morbidity, mortality, and disability related to tobacco use and secondhand smoke exposure.

This cooperative agreement program relates to Healthy People 2020 objectives in the topic area of Tobacco Use.

In addition, this cooperative agreement program supports the Government Performance Results Modernization Act Long-term Objective 4.6: Reduce Death and Disability Due to Tobacco and the following measures: Tobacco Measure: 4.6 - Reduce death and disability due to tobacco use; 4.6.2 - Reduce per capita cigarette consumption in the U.S.

per adult age 18+; 4.6.3 - Reduce the proportion of adults (age 18 and over) who are current cigarette smokers; 4.6.4 - Increase the proportion of the U.S.

population covered by comprehensive state and/or local laws making workplaces, restaurants, and bars 100% smoke free (no smoking allowed, no exceptions); 4.6.5 - Reduce the proportion of adolescents (grade 9-12) who are current cigarette smokers.

Furthermore, this cooperative agreement program supports national public health priorities and strategic plans including: (1) Centers for Disease Control s Winnable Battles; (2) Department of Health and Human Service s Ending the Tobacco Epidemic and Strategic Plan; (3) National Prevention Council s National Prevention Strategy; (4) Institute of Medicine s, Ending the Tobacco Problem; and (5) numerous Surgeon General Reports.

Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Website Address

http://www.cdc.gov


Relevant Nonprofit Program Categories




Program Accomplishments

Not Applicable.

Uses and Use Restrictions

Awardees may not use funds for research or clinical care, to provide direct cessation services or other direct services other than those through evidence-based quitline services; to purchase nicotine replacement therapy or other products used for cessation; to pay for inspection of tobacco retail establishments.

Awardees may only expend funds for reasonable program purposes, including personnel, travel, supplies, and services, such as contractual.

Awardees may only use federal funds for evidence-based tobacco control interventions and strategies.

No federal funds from this cooperative agreement may be used to purchase K-12 school curriculum.

In most cases, awardees may not use HHS/CDC/ATSDR funding for the purchase of furniture or equipment.

Any such proposed spending must be clearly identified in the budget.

Reimbursement of pre-award costs is not allowed.

Awardees may not use funds for any kind of impermissible lobbying activity designed to influence proposed or pending legislation, appropriations, regulations, administrative actions, or Executive Orders ("legislation and other orders").

These restrictions include grass roots lobbying efforts and direct lobbying.

Certain activities within the normal and recognized executive-legislative relationships within the executive branch of that government are permissible.

See Additional Requirement (AR) 12 for further guidance on this prohibition.

The direct and primary recipient in a cooperative agreement program must perform a substantial role in carrying out project outcomes and not merely serve as a conduit for an award to another party or provider who is ineligible.

Awardees may not use funds for research or clinical care, to provide direct cessation services or other direct services other than those through evidence-based quitline services; to purchase nicotine replacement therapy or other products used for cessation; to pay for inspection of tobacco retail establishments.

Awardees may only expend funds for reasonable program purposes, including personnel, travel, supplies, and services, such as contractual.

Awardees may only use federal funds for evidence-based tobacco control interventions and strategies.

No federal funds from this cooperative agreement may be used to purchase K-12 school curriculum.

In most cases, awardees may not use HHS/CDC/ATSDR funding for the purchase of furniture or equipment.

Any such proposed spending must be clearly identified in the budget.

Reimbursement of pre-award costs is not allowed.

Awardees may not use funds for any kind of impermissible lobbying activity designed to influence proposed or pending legislation, appropriations, regulations, administrative actions, or Executive Orders ("legislation and other orders").

These restrictions include grass roots lobbying efforts and direct lobbying.

Certain activities within the normal and recognized executive-legislative relationships within the executive branch of that government are permissible.

See Additional Requirement (AR) 12 for further guidance on this prohibition.

The direct and primary recipient in a cooperative agreement program must perform a substantial role in carrying out project outcomes and not merely serve as a conduit for an award to another party or provider who is ineligible.

Eligibility Requirements

Applicant Eligibility

State departments of health are essential for coordinating the public health response to prevent tobacco use and protect the population from second hand smoke exposure.

They have experience with implementing evidence-based interventions and strategies that use environment, policy, and system approaches that have the potential to reach large numbers of people in the state.

State departments of health have experience working with an array of state and local governmental and non-governmental organizations to leverage resources that can support tobacco control efforts across a number of categorical programs and sectors.

State departments of health are uniquely positioned to carry out the activities outlined in this funding opportunity announcement.

State departments of health serve as the lead for tobacco control in every state.

State departments of health have existing personnel who are able to provide technical assistance based on their area of expertise (e.g., environment, policy, and systems approaches, program planning, implementation, and evaluation, health communication, surveillance and epidemiology, partnership development) which conserves valuable resources.

All this infrastructure and capacity can be integrated and employed by state departments of health to: Leverage partnerships to support the implementation of evidence-based interventions and strategies to prevent and control tobacco at the state and local levels; implement policy and programmatic strategies that cut across multiple chronic conditions and that leverage individual categorical efforts and create synergies and efficiencies across multiple state programmatic efforts also funded by CDC, given the high level of co-morbidities among people with chronic diseases and conditions (e.g., obesity, diabetes, hypertension, heart disease and stroke); utilize the public health resources and capacity unique to state departments of health to achieve a comprehensive state-based tobacco control program; develop models that integrate with other state departments of health chronic disease programs affecting similar populations; collect state-wide surveillance data on tobacco use, secondhand smoke exposure, and the populations most affected through data sources that are uniquely available to state departments of health.

Beneficiary Eligibility

General Public would benefit.

Credentials/Documentation

No Credentials or documentation are required. This program is excluded from coverage under OMB Circular No. A-87.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is required.

Environmental impact information is not required for this program.

This program is eligible for coverage under E.O.

12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110. Applicants must download application forms from www.Grants.gov .

Applications must be submitted electronically through www.Grants.gov .

If an applicant does not have access to the Internet, or if they have difficulty accessing the forms online, contact the CDC Procurement and Grants Office, Technical Information Management Section (PGO-TIMS) staff. For this, or further technical assistance, contact PGO-TIMS: Telephone: 770-488-2700, email:PGOTIM@cdc.gov.

Award Procedures

All applications submitted by the deadline that are complete and responsive to competitive funding opportunity announcement will undergo an objective review process, receive a written critique and be scored according to published review criteria. Successful applicants will receive a Notice of Award (NoA) from the CDC Procurement and Grants Office. The NoA shall be the only binding, authorizing document between the recipient and CDC. The NoA will be signed by an authorized CDC Grants Management Officer.

Deadlines

Contact the headquarters or regional office, as appropriate, for application deadlines.

Authorization

Section 301(a) of the Public Health Service Act [42] U.S.C. Section 241(a).

Range of Approval/Disapproval Time

From 60 to 90 days. Range of Approval/Disapproval is 60 - 90 days from receipt of application.

Appeals

Not Applicable.

Renewals

From 120 to 180 days. Throughout the project period, CDC s commitment to continuation of awards will be conditioned on the availability of funds, evidence of satisfactory progress by the recipient (as documented in required reports, in documented technical assistance, and in other relevant documented activities), and the determination that continued funding is in the best interest of the federal government.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula.
Matching Requirements: Matching funds are required from non-federal sources in the amount of not less than $1 for each $4 federal funds awarded. The match must be from non-federal sources and can be all cash, in-kind, or a combination thereof. In-kind activities must support evidence-based interventions outlined in CDC s Best Practices for Comprehensive Tobacco Control Programs. The match must be for the total dollar amount requested. The amount and source of the match is required in the budget narrative and justification section of the application. Responsiveness to match requirements will be a criterion used in evaluating the application. Cost sharing is encouraged if it helps to leverage federal and state resources, is responsive to stated CDC recipient activities, is advantageous to chronic disease prevention and health programs, supports the four National Tobacco Control Program goals, focuses on evidence-based interventions outlined in Best Practices, and does not compromise the integrity or the ability of the programs to accomplish proposed activities. Examples of cost sharing may include, but are not limited to, sharing 1) the cost of an FTE that can support the work of several projects across program content areas, 2) costs associated with data collection and analysis, 3) costs associated with various communication campaigns that can benefit multiple program areas, and 4) costs associated with working with diverse populations to modify risk factors or eliminate chronic disease-related disparities.
MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Financial assistance is available for a 12-month budget period and 60 month project period. Method of awarding/releasing assistance: lump sum.

Post Assistance Requirements

Reports

The reporting schedule will be based on the requirements listed in the funding opportunity announcement.

An Annual Progress Report and Federal Financial Report (SF425) are due 90 days after the end of the budget period.

A final progress report and final Federal Financial Report are due 90 days after the end of the project period.

Cash reports are not applicable.

An Annual Progress Report is due 90 days after the end of the budget period.

The Annual Progress Report will describe successes, challenges, and progress toward program goals, objectives and performance measures.

A Federal Financial Report is due 90 days after the end of the quater in which budget period ends.

Awardee performance will be monitored through a technical review of the Annual Progress Report; ongoing communication between the awardee and project officer via email, conference calls, and meetings; and periodic site visits.

Awardees will describe their activities and progress toward meeting goals, objectives, and performance measures in the progress reports submitted.

Audits

In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.

Records

Financial records, supporting documents, statistical records, and all other records pertinent to the program shall be retained for a minimum of 3 years, or until completion and resolution of any audit in process or pending resolution. In all cases, records must be retained until resolution of any audit questions. Property records must be retained in accordance with 45 CFR 92.42.

Financial Information

Account Identification

75-0943-0-1-551.

Obigations

(Cooperative Agreements) FY 12 $0; FY 13 est $0; and FY 14 est $58,000,000

Range and Average of Financial Assistance

Approximate Average Award: $1,000,000
Floor of Individual Award Range: $600,000
Ceiling of Individual Award Range: $1,900,000.

Regulations, Guidelines, and Literature

National Goals, Guidelines and Recommendations
• Healthy People 2020 objectives (Tobacco Use)
http://www.healthypeople.gov/2020/topicsobjectives2020/objectiveslist.aspx?topicId=41
• CDC s Winnable Battles (Tobacco)
http://www.cdc.gov/winnablebattles/tobacco/index.html
• The National Prevention Council s, National Prevention Strategy - Americas Plan for Better Health (Tobacco Free Living) http://www.surgeongeneral.gov/initiatives/prevention/strategy/report.pdf
• HHS s Strategic Plan (Promote Prevention and Wellness - Reduce Cigarette Consumption Among Adults and Proportion of Adolescents who are Current Cigarette Smokers)
http://www.hhs.gov/secretary/about/message.html
•HHS s Ending the Tobacco Epidemic: A Tobacco Control Strategic Action Plan for the Department of Health and Human Services
http://www.hhs.gov/ash/initiatives/tobacco
•The Institute of Medicines , Ending the Tobacco Problem - A Blueprint for the Nation
http://www.nap.edu/catalog.php?record_id=11795
•CDC s Best Practices for Comprehensive Tobacco Control Programs
http://www.cdc.gov/tobacco/stateandcommunity/best_practices/index.htm
•The Community Preventive Services Task Force, Guide to Community Preventive Services
http://www.thecommunityguide.org/tobacco/index.html

Information Contacts

Regional or Local Office

None.

Headquarters Office

Karla Sneegas 4770 Buford Hwy., NE. Malstop F-79, Atlanta, Georgia 30341 Email: KSneegas@cdc.gov Phone: 770-488-5218

Criteria for Selecting Proposals

Phase I Review: All eligible applications will be initially reviewed for completeness by CDC s Procurement and Grants Office (PGO) staff. In addition, eligible applications will be jointly reviewed for responsiveness by the CDC NCCDPHP and PGO. Incomplete applications and applications that are non-responsive to the eligibility criteria will not advance to Phase II review. Applicants will be notified that the application that the application did not meet eligibility and/or published submission requirements.

Phase II Review: An objective review panel will evaluate complete and responsive applications according to the criteria listed in the criteria section of the funding opportunity announcement. Applicants will be notified electronically if the applications did not meet eligibility and/or published submission requirements thrity (30) days after the completion of Phase II review.

Applications will be funded in order by score and rank determined by the review panel.



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