Early Hearing Detection and Intervention Information System (EHDI-IS) Surveillance Program

The objective of this program is to assist E
HDI programs in developing and maintaining a sustainable, centralized newborn hearing screening tracking and surveillance system capable of accurately identifying, matching, collecting, and reporting data on all occurrent births that is unduplicated
and individually identifiable.

Additionally, for those program s with fully developed EHDI information systems, program wil enhance the electronic system capacity to collect data, and exchange data accurately, effectively, securely, and consistently between the EHDI-IS and Electronic Health Record Systems (HER-S).


Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Office - See Regional Agency Offices.


Program Accomplishments

Not Applicable.

Uses and Use Restrictions

Funds may be used to support to assist jurisdictional programs in developing and maintaining a sustainable, centralized EHDI Information Systems and to enhance electronic system capacity to collect data, ensure children receive recommended screening and follow-up services, and exchange data accurately, effectively, securely, and consistently between the EHDI-IS and Electronic Health Record Systems.

Funds may be used to conduct applied research related to newborn and infant hearing screening, evaluation and intervention programs and systems.

Funds may be used to ensure quality monitoring of newborn and infant hearing loss screening, evaluation, diagnosis, and intervention programs and systems.

Funds may be used to provide technical assistance on data collection and management.

Funds may be used to study the costs and effectiveness of newborn and infant hearing screening, evaluation and intervention programs and systems conducted by State-based programs.

Funds may be used to identify the causes and risk factors for congenital hearing loss.

Funds may be used to study the effectiveness of newborn and infant hearing screening, audiologic and medical evaluations and intervention programs and systems by assessing the health, intellectual and social developmental, cognitive, and language status of these children at school age.

Funds may be used to promote the sharing of data regarding early hearing loss with other monitoring programs.

Funds may not be used for clinical care, purchase screening or diagnostic equipment, supplant funds available for screening, diagnosis, early intervention, or tracking for hearing lost or other disorders detected by newborn screening.



Eligibility Requirements

Applicant Eligibility

N/A.

Beneficiary Eligibility

State and local governments or their Bona Fide Agents (this includes the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, the Commonwealth of the Northern Marianna Islands, American Samoa, Guam, the Federated States of Micronesia, the Republic of the Marshall Islands, and the Republic of Palau.

Credentials/Documentation

Applicants should document the need for assistance, state the objectives of the project, outline the method of operation, describe the evaluation procedures and provide a budget justification of funds requested. Cost principles for state, local, and Indian tribal governments will be determined in accordance with OMB Circular A-87. Cost principles for educational institutions will be determined in accordance with OMB Circular A-21. Cost principles for nonprofit recipients will be determined in accordance with OMB Circular A-87. OMB Circular No. A-87 applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.

12372.

Application Procedures

OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program.

Award Procedures

After review and approval, a Notice of Award from the CDC Procurement and Grants Office (PGO) is prepared and signed by an authorized Grants Management Officer and mailed to the recipient officer identified in the application, along with appropriate notification to the public. The initial award provides funds for first budget period (usually 12 months) and Notice of Award indicates support recommended for the remainder of project period, allocation of Federal funds by budget categories, and special conditions, if any.
Cooperative agreement awards and grants, competitive and single eligibility, are determined by an internal objective committee review process at CDC, including peer reviews for research activities. Awards will be based on evaluation criteria set forth in the respective Funding Opportunity Announcements, the availability of funds, and such other significant factors as deemed necessary and appropriate by CDC.

Deadlines

Not Applicable.

Authorization

Public Health Service Act, Sections 311, 317(k)(2), 317(C), and 399M(b).

Range of Approval/Disapproval Time

From 90 to 120 days.

Appeals

Not Applicable.

Renewals

> 180 Days. Project periods are for 1 to 5 years with 12-month budget periods. Applications must be obtained from Grants Management Officer, Grants Management Branch, Procurement and Grants Office, Centers for Disease Control and Prevention. Telephone: (770) 488-2700. Throughout project periods, CDC s commitment to continuation of awards will be conditioned on the availability of funds and evidence of satisfactory progress by recipient as documented in the required reports. If additional support is desired to continue a project beyond the approved project period, an application for competing continuation must be submitted for review in the same manner as a new application. Projects are renewable for periods of 1 to 4 years.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program.
Matching requirements are not applicable to this program.
MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

Assistance is available for a 12-month budget period within project periods ranging from 1 to 5 years. Method of awarding/releasing assistance: lump sum.

Post Assistance Requirements

Reports

Annual Progress Reports are submitted 90 days after the end of the budget period and covers budget period progress.

Final Progress report which covers the project period is due 90 days after the end of the project period.

Federal Financial Reports (FFR) is required 90 days after the end of each budget period.

Semiannual or annual progress reports are required.

Annual Progress reports and federal Financial Reports are required no later than 90 days after the end of each budget period.

Final federal financial reports and performance reports are required 90 days after the end of a project period.

The National Center on Birth Defects and Developmental Disabilities may propose on-site meetings, off-site or other processes for the exchange of information on progress toward objectives of collaborative activities.

A plan of proposed activities is required annually.

The reporting format and required report content details are specified in Funding Opportunity Announcements.

Final federal financial reports and performance reports are required 90 days after the end of the project period.

Cash reports are not applicable.

Semiannual or annual progress reports are required.

Annual Progress reports and Federal Financial Reports are required no later than 90 days after the end of each budget period.

Final federal financial reports and performance reports are required 90 days after the end of a project period.

The National Center on Birth Defects and Developmental Disabilities may propose on-site meetings, off-site or other processes for the exchange of information on progress toward objectives of collaborative activities.

A plan of proposed activities is required annually.

The reporting format and required report content details are specified in Funding Opportunity Announcements.

Expenditure reports are not applicable.

Performance monitoring is not applicable..

No expenditure reports are required.

Performance monitoring is not applicable.

Audits

This program is excluded from coverage under OMB Circular No. A-133. In accordance with the provisions of OMB Circular No. l A-133 (Revised, June 27 2003), "Audits of State, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.

Records

There is a 3-year record retention requirement; records shall be retained beyond the 3-year period if final audit has not been done or findings resolved. Property records must be retained in accordance with the HHS Grants Policy Statement requirements.

Financial Information

Account Identification

75-0958-1-1-550.

Obigations

(Cooperative Agreements) FY 12 $0; FY 13 est $0; and FY 14 est $7,700,000 - FY2015: $7,700,000.

Range and Average of Financial Assistance

100,000 - 300,000.

Regulations, Guidelines, and Literature

Not Applicable.

Information Contacts

Regional or Local Office

See Regional Agency Offices.

Headquarters Office

Deidra E. Green 1600 Clifton Rd, NE, MS-E87, Atlanta, Georgia 30333 Email: deg4@cdc.gov Phone: 4044983034

Criteria for Selecting Proposals

In general, applications are reviewed on the basis of scientific/technical merit, with attention given to such matters as: (1) The degree to which the applicant satisfies the essential requirements and possesses other desired characteristics, such as depth, breadth, and merit of the overall application relative to the types of projects proposed; (2) clarity of purpose and overall qualifications, adequacy and appropriateness of personnel to accomplish proposed prevention research projects and demonstration projects, and the nation"s health priorities and needs; (3) ability to generalize, translate and disseminate to State or local health departments, and other appropriate national regional, and local public health agencies and organizations; (4) reasonableness of the proposed budget in relation to the work proposed.



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