FVAP Policy Clearinghouse

A policy clearinghouse connected directly to all State officials that creates and disseminates innovative military and overseas voting research and ensures that the research aligns with the capabilities and objectives of the States and local jurisdictions.

The recipient will facilitate and support
FVAPS s electronic voting assistance research efforts.

Agency - Department of Defense

The Department of Defense provides the military forces needed to deter war and protect the security of the United States through five major areas: peacekeeping and war-fighting efforts, Homeland Security, evacuation and humanitarian causes.

Office - None.

Applications will be sent to: Robert (Bob) Lavelle, Grants Officer, Defense Human Resources Activity (DHRA), 4800 Mark Center Drive, Suite 07G12,
Alexandria, VA 22350-1300
OFFICE PHONE: (571) 372-2614.
Website Address


Program Accomplishments

Not Applicable.

Uses and Use Restrictions

Collaboration and participation with State officials to enable FVAP to provide electronic absentee voting systems for a statistically relevant number of military voters so that they may cast votes for Federal elections.

Research and inform State officials of electronic systems to support military and overseas voters including an electronic voter registration and absentee ballot delivery systems for Federal elections.
Research online absentee balloting delivery/information portals and execute research programs and initiatives required by FVAP.

Eligibility Requirements

Applicant Eligibility

For FVAP to validate and promote policies derived from its research, technology demonstrations, and other programs, it requires a coordinating agent that works closely with FVAP and the States.

The recipient must be best-shaped to serve the States and enhance their ability to comply with Federal voter registration and absentee voting laws.

Beneficiary Eligibility

Organization membership must potentially include every elected and appointed State and territorial official in the United States that researches and disseminates comprehensive approaches to provide consistent State and local government policies and practices to facilitate voting in elections and thus serve as a clearing house of FVAP research, policies and procedures.


No Credentials or documentation are required. This program is excluded from coverage under OMB Circular No. A-87.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.


Application Procedures

This program is excluded from coverage under OMB Circular No. A-102. OMB Circular No. A-110 applies to this program. When an eligible entity applies for a grant or cooperative agreement, the recipient must work closely with a Defense Human Resource Activity (DHRA) Grants Officer throughout the process.

Award Procedures

The award process for sole source or competitive agreements requires FVAP and the DHRA Grants Officer to evaluate the sole source application to ensure that it meets the requirements set forth in Defense Grant and Agreement Regulatory System (DGARS). The funding and final award steps remain the same as a competitive action.


Contact the headquarters or regional office, as appropriate, for application deadlines.


10 USC 2358 Research and Development Projects
Pub. L. 107-107, div. A, title XVI, Sec. 1604, as amended by Pub. L. 108-375. , Executive Order 12642, 42 U.S.C 1973ff- et sec.

Range of Approval/Disapproval Time

From 90 to 120 days. The average time for processing an award is 90 days, but it can take longer depending on the complexity of the award and the number of awards issued.


Not Applicable.


Not Applicable.

Assistance Considerations

Formula and Matching Requirements

Statutory formulas are not applicable to this program.
This program has no matching requirements.
MOE requirements are not applicable to this program.

Length and Time Phasing of Assistance

36 months. Method of awarding/releasing assistance: quarterly.

Post Assistance Requirements


The award terms and conditions shall prescribe the type and frequency with which program reports shall be submitted.

Standard Form (SF) 425 (10a-10).

Quartery,Semi-Annual and Annual Interim Progress Reports that provide a written analysis of the quantitative and qualitiaitve data, noting trends,changes and usage of overseas voting assitance policies and tools.

Standard Form (SF) 425 (10d-10h).

The award terms and conditions shall prescribe the frequency with which the performance reports shall be submitted.

Performance reports will contain brief information on the following: A comparison of actual accomplishments with the goals and objectives established for the period, the findings of the investigator, or both, Whenever appropriate and the output of programs or projects can be readily quantified, Reasons why established goals were not met, if appropriate, and
Other pertinent information.

The recipient shall immediately notify the grants officer of developments that have a significant impact on the award-supported activities.

Also, notification shall be given in the case of problems, delays, or adverse conditions which materially impair the ability to meet the objectives of the award.

This notification shall include a statement of the action taken or contemplated, and any assistance needed to resolve the situation.

FVAP representatives will make site visits, as needed.


In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. As stated in OMB Circular No. A-133


Retention and Access Requirements IAW 32 CFR 32.50 - 32 CFR 32.53.

Financial Information

Account Identification



(Salaries) FY 12 $0; FY 13 est $2,800,000; and FY 14 est $0

Range and Average of Financial Assistance

Up to two awards with an average of $2,800,000.

Regulations, Guidelines, and Literature

Not Applicable.

Information Contacts

Regional or Local Office

None. Applications will be sent to: Robert (Bob) Lavelle, Grants Officer, Defense Human Resources Activity (DHRA), 4800 Mark Center Drive, Suite 07G12,
Alexandria, VA 22350-1300
OFFICE PHONE: (571) 372-2614.

Headquarters Office

Andrew A. Rivera 4800 Mark Center Drive, Alexandria, Virginia 22305 Email: andrew.rivera@fvap.gov Phone: 571-372-0722

Criteria for Selecting Proposals

Not Applicable.

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