State Heating Oil and Propane Program

SHOPP is a joint data collection effort between large heating oil and propane consuming States in the Northeast and Midwest and the U.S.

Department of Energy/U.S.

Energy Information Administration (EIA).

Agency - Department of Energy

The Department of Energy's goal is to advance national, economic and energy security in the U.S.; to promote scientific and technological innovation in support of that goal; and to ensure environmental cleanup of the national nuclear weapons complex.

Program Accomplishments

Not Applicable.

Uses and Use Restrictions

SHOPP provides State and Federal governments, the press, policy makers, consumers, analysts and others with up-to-date information on retail heating fuels prices during the heating season.

These funds are to be used only for activities relating to the State Heating Oil and Propane Program.

Expenses which qualify as eligible toward the program cost include, but are not limited to, the cost of personnel, fringe benefits, travel, equipment, supplies, and indirect charges related to data collection or the analysis and understanding of market conditions which may impact heating oil and propane prices.

This program is also based on a 50-50 cost sharing agreement between the States and EIA, which means that total program costs must be split equally between State and Federal funds.

Eligibility Requirements

Applicant Eligibility

SHOPP is a joint data collection effort between large heating oil and propane consuming states in the Northeast and Midwest and the U.S.

Department of Energy/Energy Information Administration (EIA).

Beneficiary Eligibility

Beneficiaries are States and their agencies that have the resources to conduct the program, and consume significant amounts of heating oil and/or propane for residential purposes.


No Credentials or documentation are required. This program is excluded from coverage under OMB Circular No. A-87.

Aplication and Award Process

Preapplication Coordination

An email expressing intent to apply should be sent to the survey manager prior to application for States which are not currently participating in SHOPP.

The U.S.

EIA may not be able to accommodate all requests for participation.

No formal preapplication forms are necessary.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.


Application Procedures

OMB Circular No. A-102 applies to this program. This program is excluded from coverage under OMB Circular No. A-110.

Award Procedures

This award is a five-year cooperative agreement between EIA and the State. Every five years, applicants are required to fill out forms per OMB Circular A-102 and other forms as stated on EIA s website at:


Contact the headquarters or regional office, as appropriate, for application deadlines.


97-258, 31 U.S.C 6304.

Range of Approval/Disapproval Time

Not Applicable.


Not Applicable.



Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula.
Matching Requirements: Percent: 50.%.
This program does not have MOE requirements.

Length and Time Phasing of Assistance

The assistance is available for expenditures made during the current award year up to 2 years after the end of the current grant year. Although they may be accessed for a time period after the award year, funds for each grant year may only be spent on program activities for that specific year. Method of awarding/releasing assistance: lump sum.

Post Assistance Requirements


Management Reporting - Progress Report; Scientific/Technical Report DOE F 241.3; Financial Reporting SF 425.

No cash reports are required.

No progress reports are required.

No expenditure reports are required.

No performance monitoring is required.


No audits are required for this program.


No Data Available.

Financial Information

Account Identification



(Salaries) FY 12 $180,780; FY 13 est $178,142; and FY 14 est $200,000

Range and Average of Financial Assistance

FY 2010 - $187,257, FY 2011 - $184,257, FY 2012 $180,780
$200,000 is allocated annually for financial assistance to States for SHOPP.

Regulations, Guidelines, and Literature

Not Applicable.

Information Contacts

Regional or Local Office


Headquarters Office

Marcela Rourk 1000 Independence Ave, Washington, District of Columbia 20585 Email: Phone: 2025864412

Criteria for Selecting Proposals

Not Applicable.

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