State Vital Statistics Improvement Program

The purpose of this Program is to improve the timeliness, quality and sustainability of the de-centralized vital statistics system by adopting nationally-developed, consensus standards and guidelines and by actively working with states to re-engineer their state-owned and operated systems using these

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Working collaboratively between State and Federal agencies, the goal is to facilitate the development and implementation of re-engineered systems in all 57 registration areas.

These will be systems that can: (1)Provide quality and timely data for public health surveillance and medical research; (2) meet citizen needs for legal copies of their birth and death records, including providing paper copies of records to citizens for their immediate legal or personal use, and at citizens' request, transferring records electronically to local, State or Federal agencies to satisfy an agency's need for a record; meet Federal agencies' needs for record verification and authentication; (3) result in comparable vital registration/statistics systems in each state; 4)use national standards and guidelines, including the 2003 revision of the U.S.

Standard Certificates of Birth and Death and the Report of Fetal Death, the ICD-10 classification system, the FIPS geographic coding scheme, and the standard HL-7 vital events messaging; (5) Support national security and privacy requirements; (6) Integrate or harmonize easily with other public health systems such as Public Health Information Network (PHIN), immunization registries, and newborn screening, and (7) use Internet technology.

Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Office - Technical Information Management Section, CDC Procurement and Grants Office, 2920 Brandywine Road, Atlanta, GA 30341.

Telephone: (770) 488-2700.
Website Address

Relevant Nonprofit Program Categories

Program Accomplishments

The Centers for Disease Control and Prevention (CDC) is the Federal Agency responsible for disease and injury prevention. The agency also focuses on prevention of disability and secondary conditions. As the Nation's prevention agency CDC's vision for the 21st century is "Healthy People in a Healthy World" reflecting the agency's concern that people's health is important both nationally an internationally and that the environment is critical to health in the future.

Uses and Use Restrictions

Restrictions, which must be taken into account while writing your budget, are as follows: Approved project plan required prior to expenditure of funds; all travel will need to be identified in the approved project plan; and purchase of computer hardware and software will require prior approval before expenditure.

Eligibility Requirements

Applicant Eligibility

An application may be submitted by public or private nonprofit organization whose primary mission is the support of state vital statistics and vital records programs.

Beneficiary Eligibility

An application may be submitted by public or private nonprofit organization whose primary mission is the support of state vital statistics and vital records programs.


Applicant are required to provide measures of effectiveness that will demonstrate the accomplishment of the various identified objectives of the cooperative agreement. Measures must be objective and quantitative, and must measure the intended outcome. These measures of effectiveness must be submitted with the application and will be an element of evaluation.

Aplication and Award Process

Preapplication Coordination


This program is excluded from coverage under E.O.


Application Procedures

To apply for this funding opportunity use application form PHS 5161. Application forms and instructions are available on the CDC web site, at the following Internet address:

Award Procedures

Successful applicants will receive a Notice of Grant Award (NGA) from the CDC Procurement and Grants Office. The NGA shall be the only binding, authorizing document between the recipient and CDC. The NGA will be signed by an authorized Grants Management Officer, and mailed to the recipient fiscal officer identified in the application.


4:00 p.m. Eastern Time on the deadline date.


Public Health Service Act, Section 304 and 306.

Range of Approval/Disapproval Time

About 120 days from receipt of application.




Throughout the project period, CDC's commitment to continuation of awards will be conditioned on the availability of funds, evidence of satisfactory progress by the recipient as documented in required reports, and the determination that continued funding is in the best interest of the Federal Government.

Assistance Considerations

Formula and Matching Requirements

Matching funds are not required for this program.

Length and Time Phasing of Assistance

Assistance is available for a 12-month budget period within project periods ranging from one to three years.

Post Assistance Requirements


You must provide CDC with an original, plus two hard copies of the following reports: Mid-year progress report, no less than 30 days after the end of the sixth month.

This progress report must contain the following elements: Current Budget Period Activities Objectives, current budget period accomplishments, and any other requested information.

Interim year-end report, no less than 90 days before the end of the budget period.

This report will serve as your non-competing continuation application, and must contain the following elements: Current Budget Period Activities Objectives.

current Budget Period Financial Progress.

New Budget Period Program Proposed Activity Objectives, budget, additional Requested Information, and measures of Effectiveness.

Financial status report, no more than 90 days after the end of the budget period.

Final financial and performance reports, no more than 90 days after the end of the project period.


In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, local Governments, and Nonprofit Organizations;" nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in circular No. A-133. In addition, grants and cooperative agreements are subject to inspection and audits by DHHS and other Federal government officials.


Financial records, support documents, statistical records, and all other records pertinent to the project must be kept readily available for review by personnel authorized to examine PHS grant accounts. Records must be maintained for a minimum of three years after the end of a budget period. If questions still remain, such as those raised as a result of an audit, records must be retained until completion or resolution of any audit in process or pending resolution.

Financial Information

Account Identification



FY 07 $171,500; FY 08 $571,500; and FY 09 est $500,000.

Range and Average of Financial Assistance

Floor of award $171,500 and ceiling of award $571,500.

Regulations, Guidelines, and Literature

45 CFR Part 74 and Part 92. For information on the Code of Federal Regulations, see the National Archives and Records Administration at the following Internet address:

Information Contacts

Regional or Local Office

Technical Information Management Section, CDC Procurement and Grants Office, 2920 Brandywine Road, Atlanta, GA 30341. Telephone: (770) 488-2700.

Headquarters Office

Delta Atkins, Project Officer, National Center for Health Statistics, Division of Vital Statistics, Room 7315, 3311 Toledo Road, Hyattsville, Maryland 20782, Telephone: 301-458-4467, E-mail: For financial, grants management, or budget assistance, contact: Larry Guess, Grants Management Specialist, Acquisition and Assistance Field Branch, CDC Procurement and Grants Office, P.O. Box 18070, Cochran Mill Road, Pittsburg, PA 15236. Telephone: (412) 386-6826, E-mail:

Criteria for Selecting Proposals

Not applicable.

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