Cooperative Agreements to Promote Adolescent Health through School-Based HIV/STD Prevention and Scho

Funding will build the capacity of state, territorial, and local (STL) agencies and support the efforts of national, non-governmental organizations (NGO) to help school districts and schools develop and implement sustainable program activities to:
1) Reduce HIV infection and other STD among adolescents;
2) Reduce disparities in HIV infection and other STD experienced by specific adolescent sub-populations.

It is also expected that applicants activities will reinforce efforts to reduce teen pregnancy rates.

Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Website Address

Selected Recipients for this Program

RecipientAmount Start DateEnd Date
The Cherokee Nation $ 36,510   2018-08-012023-07-31
Boston, City Of $ 898,500   2013-08-012019-07-31
Public Instruction, Wisconsin Dept Of $ 813,823   2013-07-012019-07-31
San Francisco Unified School District $ 1,021,144   2013-08-012019-06-30
National Coalition Of S T D Directors $ 700,000   2016-09-302019-02-01
Public Instruction, Washington State Superintendent Of $ 668,038   2013-08-012019-01-31
Health, Virginia Department Of $ 145,479   2013-08-012019-01-31
Vermont State Agency Of Education $ 640,000   2013-08-012019-01-31
Public Education, New Mexico Department Of $ 706,854   2013-08-012019-01-31
Elementary And Secondary Education, Ri Department Of $ 696,019   2013-08-012018-12-31

Program Accomplishments

Not Applicable.

Uses and Use Restrictions

Throughout the 5-year cooperative agreement, awardees will conduct the Youth Risk Behavior Survey (YRBS) and the School Health Profiles (Profiles) and will aim to improve the sexual health of middle school and high school students within their jurisdiction by delaying the onset of sexual activity; reducing the number of sexual partners; promoting the dual use of condoms and a highly effective contraceptive method among adolescents who are sexually active; increasing STD and HIV testing, counseling, and treatment; and addressing key social determinants of health to ensure we are reaching youth at most disproportionate risk for HIV infection and other STD.

Separate funding pools are available for State and Territorial Education Agencies (SEA/TEA); Local Education Agencies (LEA); and National Non-Governmental Organizations.

In addition, state, territorial, and local health agencies may be eligible for School-Based Surveillance funding if the education agency in their jurisdiction does not apply for it.

Funding will be for agencies and organizations to implement four key strategies:
Strategy 1: School-Based Surveillance
Strategy 2: School-Based HIV/STD Prevention
Strategy 3: Capacity Building Assistance for School-Based HIV/STD Prevention
Strategy 4: School-Centered HIV/STD Prevention for Young Men Who Have Sex with Men

Cooperative agreement funds may be used to support personnel, purchase equipment, supplies, services, and travel directly related to program activities and consistent with the scope of this program.

Cooperative agreement funds are used to help schools prevent sexual risk behaviors that result in HIV and STD infection, especially among youth who are at highest risk.

CDC believes that the specific scope and content of HIV education programs in schools should be locally determined and should be consistent with parental and community values.

CDC supports local decision making by providing sound scientific information to grantees who work directly with schools, communities, and parents.

Funds may be expended for written materials, pictorials, audiovisuals, questionnaires, or survey instruments, and educational group sessions related to HIV education youth, school, and college populations if approved in accordance with the document "Content of AIDS-Related Written Materials, Pictorials, Audiovisuals, Questionnaires, Survey Instruments, and Educational Sessions in Centers for Disease Control and Prevention (CDC) Assistance Programs."

Cooperative agreement funds are also used to build state education and state health agency partnership and capacity to implement and coordinate school health programs across agencies and within schools.

For example, cooperative agreement recipients implement and integrate effective policies, environmental changes, and educational strategies to reduce risky behaviors; leverage resources to avoid duplication at the state and local levels; and evaluate school health capacity-building efforts while implementing effective strategies to reduce priority health risks.

Funds may not be used to conduct research projects, provide direct delivery of patient care or treatment services, or purchase or disseminate condoms.

Although public health may have an assurance role in clinical testing and screening, funds are not to be used to provide clinical testing or screening services.

Funds may not be used for purchasing computer equipment, office equipment, or furnishing, renting, or leasing office space, or to support constructions or renovation unless specifically approved.

Eligibility Requirements

Applicant Eligibility

All 50 state education agencies, plus the District of Columbia, and the territorial education agencies in Puerto Rico, the U.S.

Virgin Islands, American Samoa, Northern Mariana Islands, Federated States of Micronesia, Guam, Republic of the Marshall Islands, and Republic of Palau are eligible to apply for Strategies 1 and 2.

SEA and TEA are not eligible for Strategy 3.

If a state or territorial education agency declines to apply for Strategy 1, the health agency in the same jurisdiction or the health agency s Bona Fide Agent may apply on their behalf.

Either the education agency or the health agency in a state or territory must be awarded for Strategy 1 and include at least four of the seven sexual behavior questions on the 2015 YRBS questionnaire in order for the education agency in that state or territory to be awarded for Strategy 2.

SHA/THA are not eligible for Strategy 2, 3 or 4.

Thirty-one local education agencies are eligible to compete for Strategies 1 and 2, and twelve of the 31 LEA are eligible to compete for Strategy 4.

LEA are not eligible for Strategy 3.

If a local education agency declines to apply for Strategy 1 funding, the health agency in the same jurisdiction or the health agency s Bona Fide Agent may apply on its behalf.

Either the local education agency or the health agency in the same jurisdiction must be awarded for Strategy 1 and include at least four of the seven sexual behavior questions on the 2015 YRBS questionnaire in order for the education agency in that jurisdiction to be eligible for funding for Strategies 2 and 4.

LHA are not eligible for Strategy 2, 3 or 4.

NGO are eligibility to compete for Strategy 3 funding is limited to:
• Public and private non-profit organizations that serve education organizations;
• National non-profit organizations with 501 C (3) IRS status (other than institutions of higher education); and
• National non-profit organizations without 501 C (3) IRS status (other than institutions of higher education).

NGO include those that represent constituencies (e.g., members, networks, affiliates and/or chapters within ten (10) or more states) with the greatest potential to affect national initiatives facilitated by CDC/DASH PS13-1308 awarded STL education agencies.

An NGO must have a specific charge from its Articles of Incorporation, bylaws, or a resolution from its executive board or governing body to operate nationally within the United States or its territories.

NGO are not eligible for Strategy 1 and 2.

Beneficiary Eligibility

Official state education agencies in states and territories in the United States (including the District of Columbia, the Commonwealth of Puerto Rico, American Samoa, Commonwealth of the Northern Mariana Islands, Federated States of Micronesia, Guam, the Republic of the Marshall Islands, the Republic of Palau, and the U.S. Virgin Islands); local education agencies; public and private non-profit organizations that serve education organizations; school-aged youth; and school personnel including, but not limited to, teachers, school nurses, paraprofessionals, and school administrators.


No Credentials or documentation are required. This program is excluded from coverage under OMB Circular No. A-87.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.


Application Procedures

OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program.

Award Procedures

Application Deadline Date: April 26, 2013, 11:59 p.m. U.S. EST, on,

Phase I Review: all eligible applications will be initially reviewed for completeness by the CDC s Procurement and Grants Office (PGO) staff. In addition, eligible applications will be jointly reviewed for responsiveness by the CDC and PGO. Incomplete applications and applications that are non-responsive to the eligibility criteria will not advance to Phase II review. Applicants will be notified that the application did not meet eligibility and/or published submission requirements.

Phase II Review: An objective review panel will evaluate complete and responsive applications according to the criteria listed in the criteria section of the funding opportunity announcement (FOA) for all strategies. This review will consist of a programmatic and budget assessment to ensure that the proposed project is technically and scientifically sound and the awarded entity is capable of performing the project. Applicants will be provided a copy of the technical, scientific, and budget assessment of their application.

Phase III Review: All applications deemed eligible and technically acceptable by the review panel will be awarded in order of score and rank within their funding tier. In addition, the following factors may affect the funding decision: availability of funds and geographic diversity. Strategy 2 will be awarded after awards have been determined for the LEA awarded in Strategy 1. Strategy 4 will be awarded after awards have been determined for Strategy 2. It is anticipated that a variety of NGO will be awarded in Strategy 3. CDC will provide justification for any decision to fund out-of-rank order; factors such as geographical distribution and organizational diversity will be taken into consideration when making final funding decisions.

Successful awardees will receive an electronic copy of the Notice of Award (NoA) from PGO. The NoA shall be the only binding, authorizing document between the awardee and CDC. The NoA will be signed by an authorized grants management official (GMO) and emailed to the awardee program director.

Any application awarded in response to the FOA will be subject to the DUNS, SAM Registration and Federal Funding Accountability And Transparency Act Of 2006 (FFATA) requirements.

Unsuccessful applicants will receive notification of the results of the application review by email with delivery receipt or by mail.


Feb 01, 2013 to Apr 26, 2013


Public Health Service Act, Title III, Part B, Section 317(b)(k)(2), 42 U.S.C 247(b)(k)(2).

Range of Approval/Disapproval Time

From 90 to 120 days.


Not Applicable.


From 60 to 90 days. Renewals will be based upon the conditions in the funding opportunity announcement and are subject to the availability of funds under Section 317 of the Public Health Service Act.

Assistance Considerations

Formula and Matching Requirements

This program has no statutory formula.
This program has no matching requirements.
This program does not have MOE requirements.

Length and Time Phasing of Assistance

Project period can be up to 5 years. Budget periods are for 12 months. Payment under this program is made available through HHS Payment Management System (PMS) Method of awarding/releasing assistance. Method of awarding/releasing assistance: lump sum.

Post Assistance Requirements


No program reports are required.

No cash reports are required.

The awardee must submit the Annual Performance Report (APR) via 120 days before the end of the budget period.

• Performance Measures (including outcomes) - Awardees must report on performance measures for each budget period and update measures, if needed
• Evaluation Results - Awardees must report evaluation results for the work completed to date (including any impact data)
• Work Plan - Awardees should update work plan each budget period.
• Administrative Reporting
SF-424A Budget Information-Non-Construction Programs
Budget Narrative
Indirect Cost Rate Agreement.

The Annual Federal Financial Report (FFR) SF 425 is required and must be submitted through eRA Commons within 90 days after the end of each budget period.

The FFR should only include those funds authorized and disbursed during the timeframe covered by the report.

The final FFR must indicate the exact balance of unobligated funds and may not reflect any unliquidated obligations.

There must be no discrepancies between the final FFR expenditure data and the Payment Management System s (PMS) cash transaction data.

Failure to submit the required information in a timely manner may adversely affect the future funding of this project.

If the information cannot be provided by the due date, you are required to submit a letter explaining the reason and date by which the Grants Management Officer will receive the information.

CDC programs require awardees to submit performance measures at least annually.

CDC may require more frequent reporting of performance measures.

Performance measure reporting should be limited to the collection of data.

CDC/DASH will require reporting at least semi-annually, due 120 days before the end of the budget period as part of the Annual Performance Report and 90 days after the end of each budget period.


In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. Records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and General Accounting Office (GAO). The grantee is to also ensure that the sub-recipients receiving CDC funds also meet these requirements (if total Federal grant or grants funds received exceed $500,000). The grantee should include this requirement in all sub-recipient contracts.


Financial records, supporting documents, statistical records, and all other records pertinent to the program shall be retained for a minimum of 3 years, or until completion and resolution of any audit in process or pending resolution. In all cases records must be retained until resolution of any audit questions.

Financial Information

Account Identification



(Cooperative Agreements) FY 12 $0; FY 13 est $13,000,000; and FY 14 est $17,000,000 - Future year funding is subject to the availability of funds.

Range and Average of Financial Assistance

Awards will range from approximately $7,000 to $650,000 (subject to the availability of funds), with an average of approximately $375,000, depending on the specific components funded.

Regulations, Guidelines, and Literature

Regulations governing this program are published under 45 CFR Part 74 and 45 CFR Part 92. Program guidelines are available from the Grants Management Contact.

Information Contacts

Regional or Local Office


Headquarters Office

John Canfield, CDC,NCHHSTP
4770 Buford Highway, NE, MS-K31, Atlanta, Georgia 30341 Email: Phone: (770) 488-6141.

Criteria for Selecting Proposals

Applications will be reviewed for completeness by the Procurement and Grants Office (PGO) staff and for responsiveness jointly by the National Center for HIV/AIDS, Viral Hepatitis, STD and TB Prevention and PGO. Incomplete applications and applications that are non-responsive to the eligibility criteria will not advance through the review process. Applicants will be notified if the application did not meet submission requirements. CDC will conduct an objective review to evaluate complete and responsive applications according to the criteria listed in Part II, Section E. Application Review Information within the individual funding opportunity announcement. Applicants will be notified if their application did not meet program requirements.

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