Mentoring Partnership Program Protege

The purpose of the Mentoring Partnership Program' Protege is to strengthen the organizational infrastructure and program services of small non-profit organizations so they may deliver improved HIV/AIDS prevention and support services to women most at risk for acquiring HIV/AIDS and women with positive
HIV serostatus.

With a sound infrastructure and culturally competent, gender-focused program services, women will increase their HIV prevention knowledge and reduce the risk of contracting HIV.

The goals of the program are: For Protege or non-profit community-based, faith-based, and women's service organizations to gain skills and be prepared to compete for Federal and private funding before the program period ends; and -- For Protege or non-profit community-based, faith-based, and women's service organizations to increase the number of women at risk for or living with HIV/AIDS served with culturally competent, gender-focused, evidence-based program services.

Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Program Accomplishments

Protege grantee be paired with a certified small business or mentors with expertise in designing tailor-made capacity building training for organization infrastructure (fiscal management, human resources, governance); data management and technology development; and gender-focused programmatic development and implementation (including evaluation and monitoring); and women's health, particularly HIV/AIDS prevention services for women at high risk for or living with HIV/AIDS; and have developed a mentoring partnership approach offering protege the opportunity to receive training and gain skills to adapt evidence-based HIV/AIDS prevention curricula to improve program services to women disproportionately impacted by HIV/AIDS.

Uses and Use Restrictions

A majority of the funds from the award must be used to support staff and efforts aimed at implementing the program.

Funds may be used for supplies (including screening, education, and outreach supplies); local travel to perform duties of the funded HIV/AIDS prevention program; and out-of-town travel (required training at one national and one regional HIV/AIDS prevention conference).

Funds may not be used for construction, building alterations, equipment, medical treatment, or renovations.

All budget requests must be justified fully in terms of the proposed goals and objectives and include an itemized computational explanation/breakout of how costs were determined.

Eligibility Requirements

Applicant Eligibility

The applicant must be a non-profit community-based organizations, faith-based organizations, national organizations, colleges and universities, clinics and hospitals, research institutions, State and local government.

Beneficiary Eligibility

Non-profit community-based, faith-based, and women's service organizations serving women will benefit.


Not applicable.

Aplication and Award Process

Preapplication Coordination

This program is eligible for coverage under E.O.

12372 "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

The application kit to be made available under this notice will contain a listing of States that have chosen to set up a review system and will include a State Single Point of Contact (SPOC) in the State for review.

Applicants (other than federally recognized Indian tribes) should contact their Spots as early as possible to alert them to the prospective applications and receive any necessary instructions on the State process.

For proposed projects serving more than one State, the applicant is advised to contact the SPOC of each affected State.

The due date for State process recommendations is 60 days after the application deadline.

The Office on Women's Health does not guarantee that it will accommodate or explain its responses to State process recommendations received after that date.

Application Procedures

Application kits may be requested by calling (240) 453-8822 or writing to: Ms. Karen Campbell, Director, Office of Public Health and Science (OPHS) Office of Grants Management, 1101 Wootton Parkway, Suite 550, Rockville, MD 20852. Applications should be submitted to: Ms. Karen Campbell, Director, Office of Public Health and Science (OPHS), Office of Grants Management, 1101 Wootton Parkway, Suite 550, Rockville, MD 20852. Applications must be prepared using Form OPHS-1. This form is available in Adobe Acrobat format at the following website: . The Office of Public Health and Science (OPHS) provides multiple mechanisms for the submission of applications. Applicants will receive notification via mail from the OPHS Office of Grants Management confirming the receipt of applications submitted using any of these mechanisms. Applications submitted to the OPHS Office of Grants Management after the deadlines will not be accepted for review and will be returned to the applicant unread. The submission deadline will not be extended. Applications which do not conform to the requirements of the grant announcement will not be accepted for review and will be returned to the applicant. Applications may only be submitted electronically via the electronic submission mechanisms specified below. Any applications submitted via any other means of electronic communication, including facsimile or electronic mail, will not be accepted for review. While applications are accepted in hard copy, the use of the electronic application submission capabilities provided by the OPHS eGrants system or the Web site Portal is encouraged. Information about this system is available on the OPHS eGrants Web site, .

Award Procedures

Applications will be screened upon receipt. Those that are judged to be incomplete or arrive after the deadline will be returned without comment. Accepted applications will be reviewed for technical merit in accordance with PHS policies. Applications will be evaluated by a technical review panel composed of experts. Funding decisions will be determined by the Director, Division for Policy and Program Development, Office on Women's Health and will take into consideration the recommendations and ratings of the review panel; program needs, stated preferences; geographic location; and recommendations of DHHS Regional Women's Health Coordinators.


Please contact program office for application deadline.


This program is authorized by 42 U.S.C. 300u-2(a).

Range of Approval/Disapproval Time

Approximately 90 days from the application deadline date.




Project period is for 1 year.

Assistance Considerations

Formula and Matching Requirements

Cost sharing and matching funds is not a requirement of this grant.

Length and Time Phasing of Assistance

Project period not to exceed 2 years.

Post Assistance Requirements


The applicant will submit two progress reports and an annual report detailing the entire funding year of mentoring partnership program activities.

OWH will provide Progress Report Form and Annual Report Form during the orientation meeting.

A Financial Status Report will also be provided (in accordance with provisions of the general regulations which apply under "Monitoring and Reporting Program Performance,"45 CFR Parts 74 and 92.

The purpose of the progress reports is to provide accurate and timely program information to program managers and to respond to Congressional, Departmental, and public requests for information about the program.


In accordance with: the provisions of OMB Circular No. A-133 (Revised, June 30, 1997), Audits of States, Local Governments, and Nonprofit Organizations, nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. In addition, grants and cooperative agreements are subject to inspection and audits by DHHS and other Federal government officials.


Financial records, supporting documents, statistical records, and all other records pertinent to a grant shall be retained for a minimum of 3 years, or longer pending completion and resolution of any audit findings.

Financial Information

Account Identification



FY 07 est not available; FY 08 est not available; and FY 09 est not reported.

Range and Average of Financial Assistance

OWH anticipates making four cooperative agreement awards. Approximately $200,000 is available to make four awards of up to $50,000 each. It is expected that the award will cover costs for the 12-month period from September 1, 2006 through August 31, 2007. Funding estimates may change.

Regulations, Guidelines, and Literature

Specific program requirements are contained in the application instructions, the Federal Register announcement, and the PHS Grants Policy Statement (DHHS Publication No. (OASH) 90-50,000, (Rev.) April 1, 1994); 45 CFR 100 applies.

Information Contacts

Regional or Local Office


Headquarters Office

Office on Women's Health, Department of Health and Human Services, 200 Independence Avenue, SW., Room 712E, Washington, DC 20201.

Criteria for Selecting Proposals

To receive consideration, applications must be received by the Office of Grants Management, Office of Public Health and Science (OPHS), Department of Health and Human Services (DHHS), no later than June 22, 2006. Application Review Information: the technical review of applications will consider the following factors: Factor 1: Background/Understanding of the Problem (25%); Factor 2: Implementation/Approach (25%); Factor 3: Management Plan (25%); and Factor 4: Indicators of Success (25%).

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