National All Schedules Prescription Electronic Reporting Grant

To foster the establishment of State-administered controlled substance monitoring programs (PMP) in order to ensure that health care providers have access to the accurate, timely prescription history information that they may use as a tool for the early identification of patients at risk for addiction
in order to initiate appropriate medical interventions and avert the tragic personal, family, and community consequences of untreated addiction.

Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Website Address

Program Accomplishments

Not Applicable.

Uses and Use Restrictions

Funds (including direct costs and indirect costs) are to be used for expense clearly related and necessary to carry out the establishment and implementation of a State PMP or to make improvements to an existing State PMP.

Eligibility Requirements

Applicant Eligibility

State (includes District of Columbia, public institutions of higher education and hospitals): Health/Medical

Beneficiary Eligibility

Federal; State; Individual/Family; Specialized group (e.g. health professionals, students, veterans); Health Professional; Drug Addict


No Credentials or documentation are required. This program is excluded from coverage under OMB Circular No. A-87.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.


Application Procedures

OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. All applicants must use application HHS-5161-1. States, including the District of Columbia, must apply annually for an allotment, and are required to submit an application which contains a State response to how it would meet the requirements set forth in the Request for Application (RFA).

Award Procedures

Application for grants recommended for approval by the review group and concurred by the Center Director (CSAT) are awarded directly by CSAT to the applicant organization.


Jul 15, 2009 A hard copy application is due by 5:00 PM (EST). An electronic application is due by 11:59 PM (EST).


Public Health Service Act, Title 3, Part P, Public Law 109-60, 42 U.S.C 280g-3.

Range of Approval/Disapproval Time

Not Applicable.


Not Applicable.


Not Applicable.

Assistance Considerations

Formula and Matching Requirements

Statutory Formula: Title PHS Act Title III, Part P, Public Law 109-60; 42 USC 280g-3.

This program has no matching requirements.

This program does not have MOE requirements.

Length and Time Phasing of Assistance

Each allotment is available for obligation and expenditure during the fiscal year it was allotted through the end of the subsequent fiscal year. Method of awarding/releasing assistance: lump sum.

Post Assistance Requirements


Program reports are not applicable.

Cash reports are not applicable.



Performance monitoring is not applicable.


In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. In accordance with the provisions of OMB Circular No A-133, entities that receive financial assistance of $500,000 or more in a year shall have an audit made in accordance with A-133.


There is a 3-year records retention requirement. If any litigation, claim, negotiation, audit or other actions involving the records, records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later.

Financial Information

Account Identification



(Salaries) FY 08 $0; FY 09 est $2,000,000; FY 10 est $0

Range and Average of Financial Assistance

$21,467 to $113,129; $33,779 (if all States apply and are approved by CSAT).

Regulations, Guidelines, and Literature

45 CFR Part 74 and 92 and the HHS Grant Policy Statement found at

Information Contacts

Regional or Local Office


Headquarters Office

Jennifer Fan 1 Choke Cherry Rd., Room 2-1084, Rockville 20857 Email: Phone: (240) 276-1759

Criteria for Selecting Proposals

Eligible applicants who submit an application for improving a State PMP must include a budget cost estimate and a plan for ensuring that the State controlled substance monitoring program is in compliance to the following criteria and penalty requirements: criteria for security information handling and for the database maintained by the State; an agreement to adopt interoperability standards, including health vocabulary and messaging standards, set by SAMHSA; criteria for meeting the uniform electronic format set by SAMHSA; criteria for availability of information and limitation on access to program personnel; criteria for access to the database and procedures to ensure that information in the database is accurate; criteria for the use and disclosure of information including the description of the certification process to be applied to requests for information; penalties for the unauthorized use and disclosure of information maintained in the monitoring program in violation of applicable State law or regulation. A plan is also needed to enable the State PMP to achieve interoperability with at least one other State PMP. Assurances of compliance must be made; however, if compliance is not feasible or is contrary to the best interests of public health in that state, a statement describing why must be submitted.

In addition to the criteria mentioned above, applications for establishing and implementing a State PMP must also include information on the relevant State laws, policies, and procedures regarding purging of information from the database; and assurances of compliance with all requirements for this program.

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