Reimbursement for Firefighting on Federal Property

To provide that each fire service organization which engages in firefighting operations on Federal property may be reimbursed for their direct expenses and direct losses (those losses and expenses that are not considered normal operating expenses) incurred in firefighting.

Agency - Department of Homeland Security

The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America's vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.

Website Address

Program Accomplishments

In fiscal year 2003, three claims were submitted. No claims were approved. Three claims were denied.

Uses and Use Restrictions

Reimbursement is provided only for direct costs and losses over and above normal operating costs.

Eligibility Requirements

Applicant Eligibility

Fire Departments, (volunteer and paid) of the States, District of Columbia, Commonwealths, Territories and Possessions of the United States, and Indian lands that the U.S.

holds technical legal title to, are eligible to apply.

Beneficiary Eligibility

Fire departments.


See 44 CFR 151 for requirements. This program is excluded from coverage under OMB Circular No. A-87.

Aplication and Award Process

Preapplication Coordination


This program is excluded from coverage under 44 CFR Part 13 and E.O.


Application Procedures

See 44 CFR 151 for details. This program is excluded from coverage under OMB Circular No. A-110.

Award Procedures



To be considered, a claim must be filed in writing with the Administrator, U.S. Fire Administration, within 90 days of the occurrence of the fire for which reimbursement is requested.


Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. 2201 et seq.

Range of Approval/Disapproval Time

Approximately 90 days.


30 days after receiving an initial notification of decision.



Assistance Considerations

Formula and Matching Requirements


Length and Time Phasing of Assistance


Post Assistance Requirements




In accordance with the provisions of OMB Circular A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards (or receive property, or a combination of both, within the fiscal year) will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular A-133. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.


Records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.

Financial Information

Account Identification



(Direct Payments); FY 07 est not available; FY 08 est not available; FY 09 est not available.

Range and Average of Financial Assistance

From a few dollars to $500,000 (no stated limit).

Regulations, Guidelines, and Literature

Section 11 of the Federal Fire Prevention and Control Act of 1974; Public Law 93-498; 44 CFR 151.11.

Information Contacts

Regional or Local Office


Headquarters Office

Department of Homeland Security 245 Murray Lane - Bldg. #410, Washington, DC 20528.

Criteria for Selecting Proposals

Fire departments which fight fires on Federal property for which they are not otherwise reimbursed may be reimbursed under this program for direct losses and direct expenses over and above normal operating expenses. The amount of reimbursement is subject to availability of funds (see 44 CFR 151.12). All claims must be accompanied by sufficient supporting data to prove expenses and losses incurred in the amount claimed.

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Edited by: Michael Saunders

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