State Domestic Preparedness Equipment Support Program

To enhance the capacity of State and local first responders to respond to terrorism incident involving chemical, biological, nuclear, radiological, incendiary, and explosive devices.

The program was re-named as the State Homeland Security Grant Program (SHSGP) (97.073) and is one of the six (6)
component programs which were merged or consolidated into the Homeland Security Grant Program (97.067).

Agency - Department of Homeland Security

The Department of Homeland Security has three primary missions: Prevent terrorist attacks within the United States, reduce America's vulnerability to terrorism and minimize the damage from potential attacks and natural disasters.



Program Accomplishments

States have completed risk and needs assessments and have developed Statewide Domestic Preparedness Strategies. States have identified equipment that is needed by first responders and have established priorities for the purchase and allocation of equipment. The strategies also identify the need for training, technical assistance, and exercises. ODP is working with the States to develop State Assistance Plans to allocate ODP resources to address the training, technical assistance, and exercise needs identified in the Statewide Domestic Preparedness Strategies.

Uses and Use Restrictions

States will receive an allocation of funds to purchase equipment for State and local first responders, in accordance with the authorized equipment list included in the Application Kit, and an allocation to support the planning and conduct of exercises.

Administrative funds will be provided to conduct comprehensive threat and needs assessments and to develop and implement a Statewide Domestic Preparedness Strategy to enhance first responder capabilities to respond to a terrorist incident.

Eligibility Requirements

Applicant Eligibility

Eligible applicants are the States, the District of Columbia, and the Territories of Puerto Rico, the U.S.

Virgin Islands, Guam, American Samoa, and the Northern Mariana Islands.

References to "States" includes all eligible applicants.

Beneficiary Eligibility

State and local governments.

Credentials/Documentation

To qualify to apply for grant funds, States were required to conduct a comprehensive threat and needs assessment and to develop a Statewide Domestic Preparedness Strategy. Refer to program guidance document for further information.

Aplication and Award Process

Preapplication Coordination

This program is eligible for coverage under E.O.

12372 "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

Application deadline and other information are contained in the application/program guidance.

Award Procedures

Applications or plans are reviewed by DHS program and administrative staff. Any issues or concerns noted in the application will be negotiated with the successful applicant prior to the award being issued.

Deadlines

Refer to announcement or application guidance for further information.

Authorization

U.S.A. Patriot Act of 2001, Public Law 107-56.

Range of Approval/Disapproval Time

Refer to program guidance document.

Appeals

None.

Renewals

Not applicable.

Assistance Considerations

Formula and Matching Requirements

The funds are allocated to the States on the basis of a formula that provides a base amount to each State, with the balance of the funds distributed on the basis of population. There is no match requirement for this program.

Length and Time Phasing of Assistance

Refer to program guidance. Awards are subject to the Cash Management Improvement Act for payment and/or reimbursement of expenditures.

Post Assistance Requirements

Reports

Categorical Assistance Progress Reports (CAPR) are due within 30 days after the end of the reporting periods, which are June 30 and December 31, for the life of the award.

Grantees are also required to submit quarterly financial and reports.

These reports are due 30 days after the end of each quarter: January 30, April 30, July 30, and October 30.final financial and CAPRs are due 90 days after the expiration or termination of grant award.

Audits

In accordance with the provisions of OMB Circular A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards (or receive property, or a combination of both, within the fiscal year) will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular A-133. These audits are due to the cognizant Federal agency, submitted through the Federal Audit Clearinghouse, not later than 9 months after the end of the grantees fiscal year.

Records

Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. Grant records include financial and program/progress reports, support documents, statistical records, and other documents that support the activity and/or expenditure of the recipient or sub-recipient under the award.

Financial Information

Account Identification

70-0560-0-1-999.

Obigations

(Grants) FY 07 $ est. not available; FY 08 $ est. not available; and FY 09 $ est. not available.

Range and Average of Financial Assistance

Refer to program guidance.

Regulations, Guidelines, and Literature

The Office of Justice Programs Financial Guide and The State Domestic Preparedness Equipment and Exercise Program Guidelines and Application Kit.

Information Contacts

Regional or Local Office

None.

Headquarters Office

Department of Homeland Security, Office of Grant Programs, C/O 245 Murray Lane, Bldg. #410, Washington, DC 20523. Telephone: (800) 368-6498.

Criteria for Selecting Proposals

Refer to the program guidance for information on criteria for selecting proposals.



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