National Historical Publications and Records Grants

To undertake a wide-range of activities related to the preservation, publication, and use of documentary sources relating to the history of the United States.


Related Programs

Examples of Funded Projects

1) Documentary editing projects to publish the papers of Thomas Jefferson, Ulysses S.

Grant, Martin Luther King, Jr., and other figures important in United States history; 2) a project to conduct applied electronic records management research; 3) a project to develop a national database of historical records information in the Research Libraries Information Network (RLIN); 4) a project to put a museum's collection of photographic images on videodisc using direct-to-disc recording equipment and to hold a workshop for museum, library, and archives personnel to demonstrate the system; 5) a project to develop a county's archives and records management program.

Agency - National Archives and Records Administration

The National Archives and Records Administration enables people to inspect the record of what the Federal government has done, enables officials and agencies to review their actions and helps citizens hold them accountable.

Program Accomplishments

In fiscal year 2007, 146 grant applications were reviewed and 88 grants were awarded. In fiscal year 2008, it is estimated that 150 grant applications will be reviewed and 100 grants will be awarded. In fiscal year 2009, it is estimated that 0 grant applications will be reviewed and 0 grants will be awarded.

Uses and Use Restrictions

Funds may be used for projects to strengthen the nation's archival infrastructure through collaboration with the States; to provide leadership in preserving and making accessible important documentary sources in electronic form; to improve the knowledge, performance, and professional skills of those who work with historical records; for the preservation, arrangement and description of records of historical interest; and for the publication in book, microform or electronic editions of papers and documents of national historical significance, especially in completing editions of papers on America's founding era.

Eligibility Requirements

Applicant Eligibility

State and local governments, U.S.

territorial agencies, federally and State recognized Indian tribes (see 44 U.S.C.

2504), educational and other nonprofit institutions (e.g., universities, colleges, libraries, historical societies, museums, university presses, archives, etc.) and individuals.

Beneficiary Eligibility

State and local governments, U.S. territorial agencies, federally and State recognized Indian tribes, educational and other nonprofit institutions, and individuals.



Aplication and Award Process

Preapplication Coordination

This program is eligible for coverage under E.O.

12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedures

Go to or to request information from headquarters office. This program is subject to the provisions of OMB Circular No. A-110 for institutions of higher education, hospitals, and other nonprofit institutions (36 CFR 1210). Applications from State and local governments are subject to the provisions of the common rule for State and local grant administration, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments," dated (36 CFR 1207). The standard application forms as furnished by the Federal agency and required by OMB Circular No. A-102 must be used for this program.

Award Procedures

Applications are reviewed by state historical records advisory boards, subject area specialists and other appropriate individuals. Grant awards are recommended by the National Historical Publications and Records Commission at biennial meetings. Grants are formally made by the Archivist of the United States to the applicant institution or individual by letter.


Available at or or contact the National Historical Publications and Records Commission headquarters office.


Public Law 90-620, 82 Stat. 1238; Public Law 92-546, 86 Stat. 1155; Public Law 93-536, 88 Stat. 1734; Public Law 96-98, 93 Stat. 731; National Archives and Records Administration Act of 1984, Public Law 98-497, 98 Stat. 2280; Public Law 98-189, 97 Stat. 1323; Public Law 100-365, 102 Stat. 823; Public Law 103-262, 108 Stat. 706; Public Law 104-274, 110 Stat. 3321; 44 U.S.C. 2501-2506; Public Law 106- 410, 114 Stat.1788; Public Law 108-383,118 Stat. 2218.

Range of Approval/Disapproval Time

From 4 to 6 months.


Applications may be revised and resubmitted in accordance with established procedures.


Procedures for the renewal of applications are the same as the original application procedure process.

Assistance Considerations

Formula and Matching Requirements

Subject to consideration, depending on the project.

Length and Time Phasing of Assistance

Varies depending on scope of project.

Post Assistance Requirements


Financial status reports and narrative progress reports are required for all grants.

Standard Form 269, Financial Status Report, shall be used for all financial reports; which are due 30 days after the end of each 12-month period.

Narrative reports are due 30 days after the end of each 6-month period.

Final reports are due within 90 days after the expiration or termination of the grant period.

Grants with a duration of six months or less require a final report only.


In accordance with the provisions of OMB Circular A-133, "Audits of States, Local Governments, and Non-Profit Organizations," non-Federal entities that expend $500,000 or more in a year in Federal awards shall have a single or program-specific audit conducted for that year. Non-Federal entities that expend less than $500,000 a year in Federal awards are generally exempt from Federal audit requirements for that year, but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and Government Accountability Office (GAO).


The grantee institution maintains records which fully disclose the amount and disposition of granted funds, the total cost of the undertaking, the portion of the cost supplied by other sources, and such other records as will facilitate an effective audit.

Financial Information

Account Identification



(Grants) FY 07 $5,706,000; FY 08 est $7,500,000; and FY 09 est not available.

Range and Average of Financial Assistance

$5,000 to $750,000; $85,000.

Regulations, Guidelines, and Literature

Grant application announcements. 36 CFR 1206-1212.

Information Contacts

Regional or Local Office


Headquarters Office

National Archives and Records Administration, National Historical Publications and Records Commission, National Archives Building, Washington, DC 20408. Telephone: (202) 357- 5010 Fax (202) 357-5914. E-mail

Criteria for Selecting Proposals

See program guidelines at

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