Hospital Preparedness Program (HPP) and Public Health Emergency Preparedness (PHEP) Aligned Cooperat

The purpose of the 2012-2017 HPP-PHEP aligned programs cooperative agreement is to provide resources that support state, local, territorial, and tribal public health departments and healthcare systems/organizations in demonstrating measurable and sustainable progress toward achieving public health and

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healthcare emergency preparedness capabilities that promote prepared and resilient communities.

[NOTE: For additional detailed information on the HPP program, please see CFDA 93.889.

For additional detailed information on the PHEP program, please see CFDA 93.069].

Agency - Department of Health and Human Services

The Department of Health and Human Services is the Federal government's principal agency for protecting the health of all Americans and providing essential human services, especially to those who are least able to help themselves.

Office - See Regional Agency Offices.

Website Address

Relevant Nonprofit Program Categories

Program Accomplishments

Not Applicable.

Uses and Use Restrictions

The distribution of funds will be to the health departments of all 50 States, the District of Columbia, the nation"s three largest municipalities (New York City, Chicago and Los Angeles County), the Commonwealths of Puerto Rico and the Northern Mariana Islands, the territories of American Samoa, Guam and the Unites States Virgin Islands, the Federated States of Micronesia, and the Republics of Palau and the Marshall Islands.

The statute specifies appropriate use of funds.

Eligibility Requirements

Applicant Eligibility


Beneficiary Eligibility



Applicants should review the individual Funding Opportunity Announcement documents issued under this CFDA for any required proof or certifications which must be submitted prior to or simultaneous with submission of an application package. OMB Circular No. A-87 applies to this program.

Aplication and Award Process

Preapplication Coordination

Preapplication coordination is not applicable.

Environmental impact information is not required for this program.

This program is excluded from coverage under E.O.


Application Procedures

OMB Circular No. A-102 applies to this program. OMB Circular No. A-110 applies to this program. NA

Award Procedures

Notification is made in writing through a Notice of Grant Award issued from the program"s Grants Management Office.


Contact the headquarters or regional office, as appropriate, for application deadlines.


HPP: 319C-2 of the Public Health Service (PHS) Act, as amended by the Pandemic and All-Hazards Preparedness Act (PAHPA) (P.L. 109-417) (2006), PHEP: 319C-1 of the Public Health Service (PHS) Act, as amended by the Pandemic and All-Hazards Preparedness Act (PAHPA) (P.L. 109-417) (2006), and 317(a) and 317(d) of the PHS Act, subject to available funding and other requirements and limitations.

Range of Approval/Disapproval Time

From 60 to 90 days. NA.




Project periods are for 5 years with 12-month budget periods. Applications must be submitted in the same manner as a new application.

Assistance Considerations

Formula and Matching Requirements

Statutory Formula: Statutory Formula for PHEP - 319C-1 of the Public Health Service (PHS) Act, as amended by the Pandemic and All-Hazards Preparedness Act (PAHPA) of 2006, Public Law 109-417. For HPP - Federal Register Notice of May 16, 2008 (Vol. 73, No 96) requires cost sharing (non-federal share) of not less than 10% of federal funds awarded For HPP and PHEP Matching Requirements: Percent: 10.%. These programs have an MOE requirement, see funding agencies for further details.
Matching Requirements: Percent: 10.%. NA.
This program has MOE requirements, see funding agency for further details. This program has MOE requirements. Awardees must maintain expenditures for healthcare preparedness and public health security at a level that is not less than the average level of such expenditures maintained by the awardee for the preceding two-year period.

Length and Time Phasing of Assistance

Project periods are limited up to 5 years. Budget periods are limited up to 12 months. See the following for information on how assistance is awarded/released: See the following for information on how assistance is awarded/released. See the following for information on how assistance is awarded/released: Awardee is issued a Notice of Award, a legal document that informs the awardee that a grant award has been made. Awardee may draw down funds in advance of the incursion of an expenditure (up to three days) from the Payment Management System.

Post Assistance Requirements


No program reports are required.

Recipients must report cash transaction data via the Payment Management System (PMS) using the cash transaction data elements captured on the Federal Financial Report (FFR), Standard Form (SF) 425.

Recipients will utilize the "Transactions" section of SF425 in lieu of the SF272.

The FFR SF425 cash Transaction Report is due 30 days after the end of each calendar quarter.

Semiannual and year end progress reports are required.

Recipients are required to submit the FFR SF425 Federal Financial Report (FFR) semi-annually within 30 days after the first 6 month period and within 90 days of the budget period end date.

Performance monitoring is not applicable.


In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133.


Awardees are required to maintain grant accounting records for a minimum of 3 years after the end of a grant period. If any litigation, claim, negotiation, audit or other action involving the record has been started before the expiration of the 3-year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. More detailed information regarding retention requirements are provided in Title 45, CFR Part 92.

Financial Information

Account Identification

75-0140-0-1-551 - HHP ; 75-0943-0-1-550 - PHEP.


(Formula Grants (Cooperative Agreements)) FY 12 $351,644,731; FY 13 est $331,759,862; and FY 14 est $331,759,862 - Obligation #1 is funding for the Hospital Preparedness Program (HPP) component of the aligned HPP/PHEP cooperative agreement. (Formula Grants (Cooperative Agreements)) FY 12 $619,447,806; FY 13 est $584,696,784; and FY 14 est $584,696,784 - Obligation #2 is funding for the Public Health Emergency Preparedness (PHEP) component of the aligned HPP/PHEP cooperative agreement.

Range and Average of Financial Assistance

Aligned HPP/PHEP combined funding:
FY12 Range - $596,749 to $71,592,392
FY12 Average - $15,662,783.

Regulations, Guidelines, and Literature

This program is subject to the provisions of 45 CFR Part 92 for State, local and tribal governments and 45 CFR Part 74 for institutions of higher education, hospitals, other nonprofit organizations and commercial organizations.

Information Contacts

Regional or Local Office

See Regional Agency Offices. NA.

Headquarters Office

1600 Clifton Rd
, Atlanta, Georgia 30333 Email: Phone: 404-639-5276

Criteria for Selecting Proposals

This is a formula grant program. The applicants must submit their application in accordance with fiscal year Funding Opportunity Announcement. The applications are reviewed and approved applications are processed immediately. Applications approved with conditions require the applicant to resubmit supporting information within a prescribed time frame. Upon review and approval, the revised application can then be submitted to Grants Management for processing and issuing a notice of grant award.

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